Reception Administration Support Officer

Do you enjoy helping people keeping things organised and being the welcoming face of an office

Wadawurrung Traditional Owners Aboriginal Corporation (WTOAC) is looking for a Reception Administration Support Officer to join our team in Djilang (Geelong). This role is ideal for someone who enjoys supporting a team working with people and helping ensure the smooth day-to-day running of the office.

About the Role

Based at our Djilang (Geelong) office the Reception Administration Support Officer provides front-of-house reception and administrative support across the organisation.

You will be the first point of contact for visitors and enquiries while supporting the Corporate Services team and Cultural Services Language and Education team with general administration event coordination and booking of cultural services.

This role is perfect for someone who enjoys working with people staying organised and being part of a supportive team environment.

Key Responsibilities

Provide welcoming front-of-house reception and respond to phone and visitor enquiries

Provide general administrative support to staff based at the Geelong office

Manage room bookings meeting coordination and accommodation bookings

Maintain office supplies kitchen supplies and coordinate catering when required

Manage generic email accounts and assist with organisation of events and mail-outs

Support booking and coordination of Cultural Strengthening services including Welcome to Country and Corporate Education sessions

Act as the liaison between clients booking cultural services and internal stakeholders

Assist with diaries booking calendars and record management systems

Support invoicing and other administrative tasks where required

About You

Strong administration and organisational skills

Friendly and professional customer service skills

Ability to manage multiple tasks and support a busy office environment

Strong communication skills and attention to detail

Enjoy working as part of a team

A genuine respect for Aboriginal people and culture

Whats on Offer

A meaningful role supporting Traditional Owners and community

A supportive and collaborative workplace

Full-time position based in Djilang (Geelong)

Salary packaging and flexible work options

How to Apply

If you enjoy working with people and helping keep an organisation running smoothly wed love to hear from you. Please send your CV and cover letter to by Wednesday 8th April 2026.