Receptionist Office Coordinator

PlaneSmart! Aviation is a private aviation company supporting Part 91/135 operations. Were hiring a Receptionist / Office Coordinator whos professional upbeat and organizedsomeone who can run the front of house keep the office moving and jump into light marketing and client-facing tasks when needed.

What youll do

Front Desk & Client Experience

• Greet visitors and clients create a polished first impression

• Answer and route phone calls and emails promptly and professionally

• Assist with light hospitality: beverages/snacks conference room readiness basic tidiness

Office Management

• Keep office supplies stocked and organized; manage basic vendor coordination

• Handle mail deliveries scheduling with building/airport partners as needed

• Support simple admin tasks: scanning filing document prep basic data entry

Light Sales Support

• Help route inbound charter inquiries to the right team member

• Track inbound leads in a simple log/CRM (as trained) and ensure follow-up happens

• Support client coordination for quotes availability requests and trip logistics (as needed)

Marketing / Social Media Support

• Assist with posting and scheduling content (Instagram/LinkedIn/Facebook) using approved brand guidelines

• Capture occasional photos/video around the office/airport/events (as permitted)

• Help coordinate basic email lists light edits to announcements and simple marketing tasks

Events & Team Support

• Help plan/coordinate small company events or client-facing hospitality moments

• Assist leadership/team with calendars meeting prep and task follow-ups as needed

What were looking for

• 13 years experience in reception customer service hospitality office admin or similar

• Strong communication skills (phone confidence is huge)

• Organized dependable and able to prioritize without getting flustered

• Friendly and professional demeanor with clients crews vendors and teammates

• Comfortable with basic software: Outlook/Google Word/Docs Excel/Sheets

• Bonus if youve used Canva Mailchimp HubSpot Salesforce or social scheduling tools

• Interest in aviation is a plus (you dont need to know everythingjust be willing to learn)

Nice-to-haves

• Basic social media instincts

• Light sales coordination experience (routing leads follow-ups CRM notes)

• Event planning/hospitality background