Commercial Operations Specialist

At Gilead were creating a healthier world for all people. For more than 35 years weve tackled diseases such as HIV viral hepatitis COVID-19 and cancer working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the worlds biggest health challenges and our mission requires collaboration determination and a relentless drive to make a difference.

Every member of Gileads team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions and were looking for the next wave of passionate and ambitious people ready to make a direct impact.

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future you are the key driver in evolving our culture and creating an environment where every employee feels included developed and empowered to fulfil their aspirations. Join Gilead and help create possible together.

Job Description

Key Responsibilities:

1) Accrual & Expense Management; PO and Vendor Management

• Accrual management & month-end close support: ensure expenses are recognized in the correct period; review and support accrual activities tied to POs and collaborate with Finance/Procurement as required.

• PO lifecycle management: initiate/maintain POs for commercial projects (e.g. market research SFE data management OMC) track PO status and remaining balances and maintain appropriate documentation.

• Invoice & spend tracking: monitor vendor invoices against PO/contract terms support issue resolution (e.g. mismatches delays) and maintain accurate spend tracking to enable budget visibility and avoid overspend.

• Vendor coordination: support vendor onboarding/selection coordination (as applicable) manage routine vendor communications and ensure vendor deliverables/administration (e.g. invoicing) progress on schedule.

• Compliance & control: follow relevant purchasing/finance policies and support compliant processing of accruals POs and related documentation.

2) Systems Operations; Data Analysis Consolidation & Reporting

• Systems operations support: provide day-to-day support for commercial operations processes across relevant systems/tools.

• Data consolidation & analysis: consolidate inputs from multiple sources conduct basic-to-intermediate analysis and identify anomalies/data issues for follow-up with stakeholders.

• Report generation & distribution: generate recurring and ad hoc reports/dashboards for stakeholders; ensure outputs are accurate timely and easy to interpret.

• Tools proficiency: leverage common productivity and analysis tools (e.g. Excel/PowerPoint and other reporting/warehouse tools as applicable) to deliver insights and operational reporting.

3) Cross-Functional Meeting & Program Support (Project Management Vendor Coordination)

• Plan and execute inter-department meetings/programs: support the end-to-end planning and execution of key forums and meeting.

• Project management support: build timelines coordinate stakeholder inputs manage action logs and ensure deliverables are completed on schedule; support follow-up and closure of action items.

• Vendor selection & coordination: support vendor sourcing/selection logistics where needed; act as a coordination point with vendors to organize meetings/training logistics.

Qualifications (recommended)

• Education: Bachelors degree in business finance economics analytics or related discipline.

• Experience: 25 years in commercial operations finance operations procurement operations reporting/analytics operations or project coordination (pharma/healthcare preferred).

• Core skills:

  • Strong attention to detail and financial discipline (accruals expense tracking PO management).

  • Strong data handling skills (consolidation basic analysis reporting).

  • Solid project management and coordination capabilities; able to manage multiple workstreams.

  • Vendor management/coordination experience and stakeholder communication skills.

在吉利德我们致力于为所有人创造一个更健康的世界过往逾35年间我们在HIV病毒性肝炎COVID-19肿瘤等危及生命的疾病领域持续推动药物革新改善患者生活并在全球范围内提升药物可及未来我们将继续应对全球最具挑战的健康问题为实现这一使命需要我们同心协力坚定信念和不懈努力

每个你都将在我们探索和推动改变生命的科学创新进程中扮演至关重要的角色吉客是我们得以实现伟大愿景的重要伙伴我们期待充满热忱志存高远的你在这里创造真正的影响力

我们深信卓越的管理者才能赋能卓越的团队每一位吉利德领袖都致力于为吉客创造积极的工作体验无论你现在抑或有志向成为团队管理者都是塑造吉客文化的关键引擎让我们共同创造一个让每位吉客都能感受到包容持续成长和充分赋能的职场环境实现未来无限可能

加入吉利德科学携手突破不可能

商务运营专员为商务团队提供端到端的运营支持确保严格的财务纪律计提/费用/采购订单可靠的系统与报表运营以及跨职能会议与项目/活动的顺畅规划与执行该岗位将与内部利益相关方及外部供应商紧密合作交付及时合规且高质量的运营成果

主要职责

1计提与费用管理采购订单PO及供应商管理

• 计提管理与月结支持确保费用在正确期间确认复核并支持与PO相关的计提活动并在需要时与财务/采购协作

• PO全生命周期管理为商业项目如市场调研SFE数据管理OMC发起/维护PO跟踪PO状态与余额维护相应文件与凭证

• 发票与支出跟踪对照PO/合同条款监控供应商发票支持问题解决如不匹配延迟等并维护准确的支出跟踪以提升预算可视性并避免超支

• 供应商协调支持供应商准入/遴选协调如适用管理日常供应商沟通并确保供应商交付与行政流程如开票按计划推进

• 合规与内控遵循相关采购/财务政策支持计提PO及相关文件的合规处理

2系统运营数据分析汇总与报告

• 系统运营支持为相关系统/工具中的商业运营流程提供日常支持

• 数据汇总与分析汇总多来源输入开展基础至中等程度的数据分析并识别异常/数据问题跟进相关方进行澄清与修正

• 报表生成与分发生成周期性及临时报表/仪表板确保输出准确及时易于解读

• 工具熟练度熟练使用常用办公与分析工具如Excel/PowerPoint及其他报表/数据仓库工具视情况而定以提供洞察与运营报告

3跨职能会议与项目支持项目管理 供应商协调

• 规划并执行跨部门会议/项目支持关键论坛及会议的端到端规划与执行

• 项目管理支持制定时间计划协调各方输入管理行动项清单确保交付按期完成支持行动项跟进与关闭

• 供应商遴选与协调在需要时支持供应商寻源/遴选相关流程作为与供应商的协调窗口组织会议/培训等后勤安排

任职资格建议

• 教育背景商科财务经济数据分析或相关专业本科及以上学历

• 工作经验25年商务运营财务运营采购运营报表/分析运营或项目协调相关经验医药/医疗行业优先

• 核心能力

• 具备较强的细节关注与财务纪律计提费用跟踪PO管理

• 具备较强的数据处理能力汇总基础分析报告

• 具备扎实的项目管理与协调能力可同时管理多个工作流/任务

• 具备供应商管理/协调经验及良好的跨方沟通能力

For Current Gilead Employees and Contractors:

Please apply via the Internal Career Opportunities portal in Workday.