Executive Assistant

We are hiring an Executive Assistant! Reporting To:CPTO and CTOFull-Time/Part- Time:Full-timeSalary Range:$75500 - $90000Posting Date:May 8 2026 Closing Date:May 22 2026Hours of Work:8:30 a.m. 5:00 :Office Location: 1216 York Street Great location! Steps away from the main public transit station What we offer:Highly competitive compensation package which includes base salary bonus benefits and career advancement opportunities! *Eligibility for benefits is dependent on the terms of employmentThe Opportunity First National is seeking anExecutive Assistant to provide shared support to the Chief Product & Technology Officer (CPTO) and the Chief Transformation Officer (CTO). This role sits at the center of a fast-moving executive agenda spanning product technology modernization governance and enterprise a trusted partner you will enable focus efficiency and impact by proactively managing priorities coordinating complex schedules preparing executives for key engagements and ensuring strong follow-through across stakeholders. Your ability to anticipate needs exercise sound judgment and operate with discretion will be essential to supporting senior leaders in a dynamic environment. How you will contribute: Proactively manage complex and frequently changing calendars for both executives aligning time to business priorities and key decision points Coordinate internal and external meetings leadership forums governance sessions town halls and offsites Prepare executives for meetings through agendas briefing materials pre-reads and logistics to ensure effective participation Track action items decisions and follow-ups helping maintain momentum and identifying risks or dependencies Support the rhythm of business across Product Technology and Transformation including recurring reviews and cross-functional coordination Arrange travel accommodations itineraries and manage expenses Draft review and edit executive-level communications presentations and reports with a high degree of accuracy and professionalism Act as a key point of contact for internal and external stakeholders handling confidential matters with discretion Manage incoming correspondence prioritizing and responding where appropriate Support governance activities including board and committee meetings (logistics materials and follow-ups) Collaborate with other Executive Assistants and senior leaders to ensure alignment and effective information flow Provide administrative and operational support including document management and general office coordination Assist with ad hoc initiatives related to product technology and transformation priorities Uphold confidentiality corporate policies risk/compliance requirements and AML standards where applicableThe experience you need:Minimum 5 years of experience supporting senior leaders (VP SVP or C-suite) ideally across multiple stakeholders Proven ability to manage competing priorities and shifting demands in a fast-paced environment Strong calendar management executive coordination and meeting preparation skills Advanced proficiency in Microsoft Office (Outlook Teams PowerPoint Word Excel) Exceptional written and verbal communication skills with strong attention to detail Highly organized proactive and resourceful with the ability to work independently Demonstrated discretion integrity and sound judgment in handling confidential information Strong interpersonal skills and ability to work effectively with executives and cross-functional teams Ability to remain calm and effective under pressure Flexibility to work extended or adjusted hours when required Experience in financial services technology consulting or a high-change environment is an asset Strong ethical standards and commitment to professionalismRelationships:External Customers: Clients strategic partners vendors consultants regulators auditors and third-party partnersInternal Customers: The Chief Product & Technology Officer (CPTO) the Chief Transformation Officer (CTO) members of the Executive Leadership Team Technology and Transformation team members internal board and committee members and crossfunctional employees across the Environment and Physical Demands Analysis:Office environmentPeriods of high volume with tight timelinesLong periods of stationary position/sittingProlonged periods of repetitive movement (i.e. using a keyboard and mouse)Long periods of time in viewing a computer screenMulti-tasking may include speaking to customers on a telephone call while looking up information on a computer join First NationalCompetitive Compensation Comprehensive benefits program (i.e. Health Spending Account Maternity and Parental Leave Top Up)Extensive training programs to set our employees up for success Modern office environment conducive to collaborationSupportive teamwork culture Opportunities to give back to the communities and work through events focused on a variety of charities Ongoing social events throughout the year The team youll join: Founded in 1988 First National is one of Canadas largest non-bank lenders. We provide residential mortgages exclusively through the mortgage broker channel and we are Canadas largest commercial mortgage lender. First National has been consistently recognized as a great place to work and we are proud that our employee engagement feedback is higher than our industry partners. We would like to thank all applications for their interest in this existing vacancy but only candidates selected for an interview will be contacted. Artificial Intelligence is not used in our recruitment or hiring process for this role. #FNLOONFirst National is proud to be an equal opportunity employer and is committed to diversity and inclusion regardless of race color religion national origin age gender identity physical or mental disability sexual orientation and any other category protected by National supports requests for accommodation from applicants with disabilities; please contact Human Resources at should you need an accommodation at any point in the recruitment process.