Operations Manager, Park Projects & Design (Full-time w benefits)
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Job Location:
San Francisco, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
12 hours ago
Vacancies:
1 Vacancy
Job Summary
Operations Manager Park Projects & Design
Organization Description:
Since 1981 the Golden Gate National Parks Conservancy (Parks Conservancy) has served as the nonprofit partner of the National Park Service collaborating with the Presidio Trust partners donors and the community to support the Golden Gate National Recreation Area (GGNRA). The GGNRA stretches across three Bay Area counties north and south of the Golden Gate Bridge and includes iconic places such as Muir Woods National Monument Fort Point National Historic Site Alcatraz Island Crissy Field Mori Point Lands End and the Presidio of San Francisco.
The Parks Conservancy engages at the intersection of national park sites local communities social justice and climate resilience. Collaborating with partners our staff are dedicated to enhancing public awareness and providing volunteer and educational opportunities in the parks. We are park builders caretakers ambassadors and educators all working to connect people to parks in support of our vision Parks for All Forever. Join us.
Branch/Unit Description:
The Park Projects and Design department falls under the Park Projects and Conservation Branch. Staff within the Park Projects and Design department provide planning project management and project implementation expertise across a rich portfolio of projects. A few of our past accomplishments include projects at RoysRedwoods Crissy Field and Forest Resiliency planning. We are excited to progress our current projects including projects at Muir Woods and Bothin Marsh that have an increased focus on community design forest resilience and sea level rise adaptation.
Position Overview:
This is an exempt regular position of 40 hours/week.
The Operations Manager primarily supports the Park Projects and Design department with (1) contract management and financial administration and (2) administrative partnership and project support tasks. The Operations Manager will also support (3) the One Tam Partnership with operations and administrative work. An ideal candidate will have an interest in learning about and supporting a diverse portfolio of park projects and be enthusiastic about the mission of the Parks Conservancy. The candidate should be a clear communicator competent in working with financial worksheets want to build and support smooth and efficient operations able to manage several tasks at one time be flexible take initiative and follow through.
This position is based at Fort Mason San Francisco but is also expected to work at the San Rafael office several times per month. Work is performed in an office setting including a mix of telework and on-site in San Francisco and San Rafael. The Conservancy currently requires a minimum of 4 full days per month onsite; however this position will likely be in the San Francisco or San Rafael office 5-10 times per month and visiting park sites in order to meet the essential requirements of the position
Reports To: Director Park Projects and Design
Essential Functions and Responsibilities:
Contract Management and Financial Administration (approx. 30%)
Since 1981 the Golden Gate National Parks Conservancy (Parks Conservancy) has served as the nonprofit partner of the National Park Service collaborating with the Presidio Trust partners donors and the community to support the Golden Gate National Recreation Area (GGNRA). The GGNRA stretches across three Bay Area counties north and south of the Golden Gate Bridge and includes iconic places such as Muir Woods National Monument Fort Point National Historic Site Alcatraz Island Crissy Field Mori Point Lands End and the Presidio of San Francisco.
The Parks Conservancy engages at the intersection of national park sites local communities social justice and climate resilience. Collaborating with partners our staff are dedicated to enhancing public awareness and providing volunteer and educational opportunities in the parks. We are park builders caretakers ambassadors and educators all working to connect people to parks in support of our vision Parks for All Forever. Join us.
Branch/Unit Description:
The Park Projects and Design department falls under the Park Projects and Conservation Branch. Staff within the Park Projects and Design department provide planning project management and project implementation expertise across a rich portfolio of projects. A few of our past accomplishments include projects at RoysRedwoods Crissy Field and Forest Resiliency planning. We are excited to progress our current projects including projects at Muir Woods and Bothin Marsh that have an increased focus on community design forest resilience and sea level rise adaptation.
Position Overview:
This is an exempt regular position of 40 hours/week.
The Operations Manager primarily supports the Park Projects and Design department with (1) contract management and financial administration and (2) administrative partnership and project support tasks. The Operations Manager will also support (3) the One Tam Partnership with operations and administrative work. An ideal candidate will have an interest in learning about and supporting a diverse portfolio of park projects and be enthusiastic about the mission of the Parks Conservancy. The candidate should be a clear communicator competent in working with financial worksheets want to build and support smooth and efficient operations able to manage several tasks at one time be flexible take initiative and follow through.
This position is based at Fort Mason San Francisco but is also expected to work at the San Rafael office several times per month. Work is performed in an office setting including a mix of telework and on-site in San Francisco and San Rafael. The Conservancy currently requires a minimum of 4 full days per month onsite; however this position will likely be in the San Francisco or San Rafael office 5-10 times per month and visiting park sites in order to meet the essential requirements of the position
Reports To: Director Park Projects and Design
Essential Functions and Responsibilities:
Contract Management and Financial Administration (approx. 30%)
- Supports Project Managers needs while working closely with the Sr. Budget Analyst (Finance Department) to code track and submit monthly/quarterly invoices
- Provides contract support to Sr. Budget Analyst
- Develops knowledge of grant funding and associated contract tracking
- Performs other duties as assigned in support of branch and organizational priorities.
Administrative partnership and project support tasks (approx. 50%)
Supports project managers with planning and administrative work including the following:
- Meetings: Manages scheduling meetings and events (such as partner and internal meetings retreats and community events) meeting preparation and logistics (such as creating and putting together materials) and meeting follow up (such as note-taking and tracking next steps).
- Purchasing and payments: Manages team purchases payments reconciliation and reporting including managing credit card for team purchases
- Supplies: Manages procurement and inventory for team supplies
- Safety and Facilities: Serves as the liaison to Safety and Facilities departments for the Park Projects and Design team providing critical operational support for projects and partnership coordination. Working with the Safety Director maintains and updates safety documents emergency action plans and first aid supplies. Supports roll-out of safety related trainings protocols and procedures. Serves as Safety Committee representative.
- IT: Serves as liaison with IT Director and SharePoint administrator. Works in conjunction with the IT department to implement software upgrades distribute hardware and ensure that IT needs are addressed for the Park Projects and Design department.
- Communications: Serves as a liaison to Communications and Marketing teams and participates in monthly Editorial Park Projects and Designs web pages and updates content. Supports creation of new communications materials (presentations one-pagers etc.)
- Operations working group: In collaboration with other Operations Managers at the organization participates in Operations Managers working group to share resources and to address shared needs across departments. Stays up to date with the organizations operational policies and standard operating procedures such as safety IT facilities and fleet. Leads Park Projects and Design department in best practices and implementation.
- Leadership and team culture: Works with Director to maintain healthy positive team culture.
- Hiring: Coordinates hiring processes for new team staff. Schedules hiring timeline and milestones processes applications creates candidate evaluation tools and facilitates team hiring processes to center equity and access.
- Onboarding and professional development: Supports managers with on-boarding and training of new hires and on-going professional development for interns and staff. Assists Director in planning team trainings and retreats.
- Oversees operations of the San Rafael office for the Parks Conservancy in coordination with County Parks including building access orientation safety training floor warden responsibilities and building communication (holiday closures etc).
- Budget: Supports Director in tracking Park Projects and Design department budget
- Performs other duties as assigned in support of branch and organizational priorities.
One Tam Administration (20%)
- Provides strategic operational and administrative capacity to support the One Tam partnership with the VP of Park Projects and Conservation this role will help to develop communication tools; annual calendar of committee and working group meetings and agenda items; track deadlines deliverables and decision making across the partnerships to ensure partnership effectiveness.
- Leads planning and execution of One Tam staff events
- Supports coordination and communications across multiple One Tam project and program teams; leads on and tracks updates and deliverables for staff and partner agencies
- Performs other duties as assigned in support of branch and organizational priorities.
Knowledge Skills and Abilities:
- Can complete tasks on time with attention to detail accuracy and thoroughness.
- Can work effectively with little or no supervision and can be relied upon and takes initiative to figure out process for tasks.
- Knows how to use computer programs including MS Office especially MS Excel. Can learn new applications quickly such as software for entering invoices and tracking budgets. Is willing to learn new systems.
- Has strong skills in written and verbal communications; organization; and problem solving.
- Is committed to creating an inclusive team environment that honors diverse perspectives and experiences
- Is able to handle numerous tasks concurrently and adapt to changing circumstances.
Education and/or Experience:
- Experience in office administration in a dynamic collaborative environment.
- Experience with contract management
- Expressed interest in understanding grant funding relating to project tasks and contracts
- 3-5 years of experience in operations and team administration with demonstrated experience and interest in financial administration.
Health and Safety:
It is the goal of the Parks Conservancy to create and maintain a safe and healthy workplace. We work to mitigate hazards and risks that may cause harm to employees consistent with state and federal laws. Employees play an active role in creating a safe and healthy workplace and are expected to comply with all applicable health and safety rules.
Physical Requirements and Work Environments:
It is the goal of the Parks Conservancy to create and maintain a safe and healthy workplace. We work to mitigate hazards and risks that may cause harm to employees consistent with state and federal laws. Employees play an active role in creating a safe and healthy workplace and are expected to comply with all applicable health and safety rules.
Physical Requirements and Work Environments:
- Work is performed primarily in a combination of an office and home office setting.
- Work is primarily performed sitting standing and/or walking
- Regularly sits at a desk 6-8 hours per day
- Must be able to lift 20 pounds
- A DMV record check to be cleared to drive company vehicles is required. Company vehicles will be provided to access work sites.
- This position requires working off hours including some weekend and evening meetings and events.
Salary/Benefits:
This is a full time (40 hours/week) exempt benefited position. The annual salary for this position is $75000 (Grade 18). As part of our equitable pay practices we will not be able to offer a starting salary beyond this amount. Benefits include health plans retirement plan paid vacation/personal/sick days Employee Assistance Program Commuter Program employee discounts and more.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time as needed.
The Golden Gate National Parks Conservancy is an Equal Opportunity Employer. Recruitment placement and promotions are conducted without regard to an individuals race color religion sex national origin age physical handicap veteran status or sexual orientation or any other classification protected by Federal State and local laws & ordinances. We will consider qualified candidates with criminal history in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All qualified applicants are encouraged to apply.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time as needed.
The Golden Gate National Parks Conservancy is an Equal Opportunity Employer. Recruitment placement and promotions are conducted without regard to an individuals race color religion sex national origin age physical handicap veteran status or sexual orientation or any other classification protected by Federal State and local laws & ordinances. We will consider qualified candidates with criminal history in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All qualified applicants are encouraged to apply.
Required Experience:
Manager
