Job Description:

NOTE: This role is based in New York City and encourages a minimum of two days per week in the SoHo office. Some roles or teams may require additional in-office attendance if the essential functions of the role require it.

THE OPPORTUNITY

For over a century Scholastic has connected children to stories that ignite imagination inspire curiosity and build a lifelong love of reading. As the worlds largest publisher and distributor of childrens books Scholastic champions authors and illustrators who shape culture expand empathy and celebrate the power of storytelling.

The Travel Coordinator supports the Trade Marketing and Publicity teams by managing all travel logistics for authors illustrators and staff traveling on behalf of Scholastics Childrens Book Group. This position ensures that every tripfrom national book tours to major literary festivalsruns smoothly efficiently and within budget. The role requires exceptional attention to detail comfort navigating contracts and financial processes and the ability to collaborate across internal departments and Scholastics travel agency of record. The position works cross-functionally with teams to maintain compliance with company policies track approvals and documentation and prepare travel summaries and spend reports to support transparency forecasting and continuous improvement.

RESPONSIBILITIES

• Coordinate all travel logistics including flights hotels ground transportation and event routing for authors illustrators and staff attending tours festivals conventions and media events.

• Create and maintain detailed author and staff travel profiles ensuring all personal preferences and information are up to date.

• Review and reference author contracts to ensure all travel arrangements align with negotiated terms and individual requirements.

• Serve as the primary point of contact with Scholastics travel agency of record Direct Travel including the VIP desk for elevated end-to-end author and staff travel support.

• Responsible for financial overrides. Identify which profiles are in Okay to Go status and establish and document clear approval authorities to streamline trip confirmations and minimize Finance intervention.

• Assign relevant business stakeholders (e.g. publicists marketing leads) as delegates for visibility into travel itineraries and changes.

• Provide on-call support for urgent changes or issues during travel including weekends and evenings.

About Scholastic

For more than 100 years Scholastic Corporation (NASDAQ: SCHL) has been meeting children where they are at school at home and in their communities by creating quality content and experiences all beginning with literacy. Scholastic delivers stories characters and learning moments that empower all kids to become lifelong readers and learners through bestselling childrens books literacy- and knowledge-building resources for schools including classroom magazines and award-winning entertaining childrens media. As the worlds largest publisher and distributor of childrens books through school-based book clubs and book fairs classroom libraries school and public libraries retail and online and with a global reach into more than 135 countries Scholastic encourages the personal and intellectual growth of all children while nurturing a lifelong relationship with reading themselves and the world around them. Learn more at .

Some benefits that we offer:

• Full suite of health and wellness benefits (including a $0 deductible Medical Plan)

• Retirement Savings Plan 401(k) with options for both Roth and Traditional Contributions

• Tuition-Free programs for undergraduate and graduate degrees

• Generous Parental Leave Program

• Employee Stock Purchase Plan (ESPP) with opportunity for discounted stock at a 15% discount

Thank you for your consideration in choosing Scholastic.

Qualifications

HOW YOU CAN FIT (Qualifications)

Knowledge Skills and Abilities:

• Manage the departmental travel for the Trade Marketing and Publicity teams taking full financial responsibility for coding reconciliation and oversight.

• Maintain familiarity with all processes and procedures and regulations defined by Corporate finance team.

• Create and maintain American Express cards for authors ensuring secure use.

• Complete and review all financial reconciliation expense coding and reporting for travel-related costs.

• Define and implement a clear travel approval process balancing efficiency and compliance.

• Partner with Marketing Operations to ensure accurate forecasting and cost tracking across tours and campaigns.

Experience and Education: Bachelors degree or equivalent work experience.

Experience: 3 years of experience in travel coordination event logistics or publicity operations (publishing or entertainment experience strongly preferred).

• Demonstrated experience managing budgets expense coding and reconciliations.

• Strong understanding of travel systems and vendor management; familiarity with Direct Travel Concur or similar platforms preferred.

• Excellent communication and interpersonal skills.

• Ability to manage multiple high-priority travel itineraries simultaneously.

• Proactive problem-solving and calm under pressure.

• Strong vendor negotiation and relationship-management skills.

• Discretion and professionalism when handling sensitive author information.

• Highly organized and detail-oriented with strong follow-through.

• Comfortable navigating complex approvals and interpreting contract language.

• Passion for childrens books authors and storytelling.

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EEO Statement:

Scholastic is an Equal Opportunity Employer. Our policy is clear: there shall be no discrimination on the basis of race religion color sex pregnancy national origin marital status sexual orientation gender identity or expression age non-disqualifying physical or mental disability or status as a disabled veteran or Vietnam veteran. Those factors shall not influence the determination of qualifications for a job or other opportunity within the company. Further all personnel actions (such as compensation tuition aid benefits transfers promotions and dismissals company-sponsored training social and recreational programs) shall be administered without discrimination.

EEO is the Law Poster

EEO Scholastic Policy Statement

Pay Transparency Provision