Associate III Security Athletics

POSITION TITLE: ASSOCIATE III REPORTS TO: Coordinator of Division Athletics

OVER-TIME STATUS: N0N-EXEMPT PAY GRADE: 107

JOB SUMMARY:

The Administrative Assistant III coordinates office services such as records control memorandums

customer service and other administrative activities for School/Department. This position will interpret

operating policies; exercises independent judgment in the resolution of administrative problems. There

are frequent interruptions changing priorities extensive walking and occasional work in inclement

weather (rain snow sleet hail etc). May receive additional instruction from other department leaders

or school administrators of Portsmouth Public Schools.

ESSENTIAL DUTIES:

• Coordinates and implements office services such as records control projects and other

administrative activities that are needed for the department. Analyzes unit operating practices

such as record keeping systems forms control office layout personnel requirements creating

new systems or revising established procedure;

• Processes schedules receives payment and completes all items in relation to Building Use

Agreements

• Interprets and communicates operating policies.
• Coordinates collection and preparation of financial and operations reports.
• Locates and compiles information and formats reports graphs tables records and other sources of information. Assembles and categorizes facts and figures for written computation and calculations.
• Uses various software applications such as spreadsheets relational databases statisticalpackages and graphics packages to assemble manipulate and/or format data and/or reports.
• Coordinates and performs a range of staff and/or operational support activities for the unit;serves as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems. Provides administrative/secretarial support for the department/division such as answering telephones assisting visitors and resolving and/or referring to a range of administrative problems and inquiries.
• Operates personal computer to compose and edit correspondence and/or memoranda fromdictation verbal direction or from knowledge of established department/division policies; may prepare transcribe compose type edit and distribute agendas and/or minutes of meetings.
• Schedules and coordinates meetings events interviews appointments and/or other similaractivities for supervisors which may include coordinating travel and lodging arrangements.
• Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrativereports; performs basic information gathering and analysis and/or forecasting as specifically directed.
• Establishes maintains and updates files databases records and/or other documents; developsand maintains data and performs routine analyses and calculations in the processing of data for recurring internal reports.
• Sorts screens reviews and distributes incoming and outgoing mail; composes prepares orensures timely responses to a variety of routine written inquiries.
• Performs related tasks as required.

JOB SPECIFICATIONS/PHYSICAL REQUIREMENTS:

Ability to adapt to various deadlines and priorities. Knowledge of basic computer functions and programs

such as email word processing and spreadsheets. Advanced knowledge of Microsoft Office programs

(i.e. Word Excel PowerPoint Outlook). Ability to maintain accurate records. Ability to effectively

disseminate all required material to staff by a given deadline. Ability to use sound judgment and make

independent management decisions when necessary. Ability to effectively and tactfully communicate

with custodial staff school administration colleagues and all levels of supervision. Ability to effectively

and tactfully communicate with students and parents if necessary. Ability to effectively and tactfully

communicate with vendors and visitors. Ability to prepare written reports and other correspondence.

This is light work requiring the exertion of up to 20 pounds of force occasionally up to 10 pounds of

force frequently and a negligible amount of force constantly to move objects; work requires stooping

reaching standing pushing pulling lifting and fingering; vocal communication is required for expressing

or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal

spoken word levels; visual acuity is required for preparing and

analyzing written or computer data and observing general surroundings and activities; the worker is not

subject to adverse environmental conditions.

EDUCATION AND EXPERIENCE:

Any combination of education and experience equivalent to graduation from high school supplemented

by courses in business typing and bookkeeping and some experience in clerical and/or accounting work.

APPLICATION PROCEDURE:

All applicants please submit an on-line application along with copies of supporting credentials. Be sure to

connect your application to the advertised position.

PORTSMOUTH PUBLIC SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER

Required Experience:

IC