Business Support Assistant APAC

About the Job
This role reports to the Facility Manager & Executive Assistant and supports day-to-day regional operations and executive priorities across a dynamic Asia Pacific environment. The position delivers structured office services and high-quality administrative support to senior leaders ensuring smooth coordination across multiple markets and stakeholders.

What You Will Be Doing

• Manage purchase orders and invoice processing through internal systems track monthly expenses and ensure full compliance with documentation standards

• Oversee office operations including vendor coordination for maintenance printing courier services and pantry supplies to ensure seamless daily functionality

• Organize catering logistics and on-site setup for meetings training sessions and regional events

• Provide end-to-end administrative support to senior leaders including complex calendar management across multiple time zones while minimizing scheduling conflicts

• Prepare meeting agendas compile presentation materials and support the execution of leadership meetings and town halls

• Arrange business travel (flights accommodation itineraries) and manage expense submissions in accordance with company policies

• Collaborate with cross-functional teams to coordinate regional initiatives and ensure consistent communication across markets

• Maintain accurate records reports and presentations using Microsoft 365 tools

What You Will Need

Required Qualifications:

• Minimum 5 years of experience in administrative executive support or business support roles

• Bachelors degree or equivalent professional experience

• At least 3 years supporting senior stakeholders in a multinational or matrixed environment

• Strong proficiency in Microsoft 365 (Word Excel PowerPoint) with the ability to create professional documents

• Experience managing multi-region calendars and travel logistics

• Positive attitude with strong teamwork and collaboration skills

• Fluency in written and spoken English

Preferred Qualifications:

• Experience supporting regional or multi-market teams across Asia Pacific

• Familiarity with purchase order and expense management systems