Legal Secretary

募集職種

リーガルセクレタリー秘書サービスチーム

職務概要

秘書サービスチームの一員として弁護士をサポートし高品質なサービス提供を行っていただきます

業務の受付優先順位付け遂行を適切に管理しチーム内外と連携しながら迅速かつ効果的に秘書サポートの提供や課題解決に取り組んでいただくポジションです

秘書チーム内のみならずオフィス全体の円滑な業務運営とチームワークの醸成にも貢献していただきます

主な業務内容

1. 文書作成事務サポート

Microsoft OfficeWord / Excel / PowerPoint 等主にWordを使用した各種文書の作成法律文書のアメンド等

文書管理システムへの適切なファイリング

契約書類の準備校正コピースキャンPDF処理

2. 秘書業務専門的サポート

クライアント対応を支える管理業務全般

機密情報の管理

会議イベントオフサイトミーティングの準備および手配

翻訳手配スケジュール管理メール対応補助

経費精算請求書処理

国内外出張の手配調整

3. 社内システム情報管理

社内サイトWikiページの構築および管理調整

弁護士のCV経歴書の更新管理Web掲載含む

社内システムClient BookMatter Explorer 等の更新

各種社内資料の修正管理

4. マター案件管理請求サポート

案件オープンおよび管理に関する事務全般

チェックリスト案件関連文書の作成

見積の実績管理成功不成功の報告

クライアント向けフィー報告のサポート

クライアント要件に応じた請求用ナラティブレポート作成

5. その他

秘書サービスマネージャーチームリーダーパートナーから依頼されるプロジェクト各種業務への対応

応募要件

チームワーク

主体性柔軟性前向きな姿勢を持ちチームの成功に積極的に貢献できる方

コミュニケーション力

社内外の関係者と円滑にコミュニケーションが取れる方

親しみやすく状況に応じた柔軟な対応ができる方

業務遂行力

プレッシャーのある環境やタイトな締切の中でも正確性機密性を保って業務を遂行できる方

IT技術スキル

ITプラットフォームを活用し問題点を適切に把握ITチームと連携できる方

定型非定型レポートの作成経験

業務改善や将来のシステム向上に前向きに関われる方

必須条件

ビジネスレベルの英語の読み書き目安TOEIC800点英語での日常会話が問題ない方

Wordスキルヘッダーフッター目次の挿入ナンバリング等のフォーマッティングスキル等

歓迎条件

法律事務所での秘書経験

銀行や証券などの金融機関での事務または秘書経験

コンサルティングファームなどのプライベートプラクティスでの事務または秘書経験

このポジションの魅力

チームワークを重視した相談しやすい職場環境

法律実務を支える専門性の高い秘書業務

国際的な業務多様なクライアント対応に携わる機会

You will be responsible to engage to business as a member of the Secretarial Services Team take part in creating a service culture within the team and ensuring that the intake prioritisation and delivery of work meets the needs and expectations of the fee-earners and the Secretarial Services Manager and the team Leader of your group. You will use your knowledge of the service and your internal relationships to resolve issues quickly and effectively. You are expected to contribute to collaboration and team working not only within the secretarial group but also within the office.

To join our future-focused always approachable team you will need:

Teamwork

• The ability and determination to go further to help your team achieve success by demonstrating a proactive flexible enthusiastic can-do approach to your work.

Communication Skills

• Strong communication skills are a must. You should be approachable and flexible with an ability to communicate with internal and external clients.

Organisation Skills

• Given the nature of our work the ability to maintain high levels of accuracy and confidentiality whilst working under pressure and meeting tight deadlines is a prerequisite.

Technical Expertise

• You will be an expert user of the IT platform to identify and escalate platform issues to the IT team.
• You will be responsible for running regular as well as generating bespoke reports. It will be essential for you to develop effective working relationships with the IT team to deliver complex reports when needed.
• You will work with your colleagues to help shape future platform enhancements.

Role as a Secretary - Legal Secretary

Document Production

Confidently using the full Microsoft Suite to produce documents pitches presentations and spreadsheets adding graphics and animations where required and ensuring all documents are filed using the firms document management system. Along with general administrative tasks such as preparing documents for execution proofreading photocopying scanning filing and processing PDFs. You will also be experienced in typing from both verbal and digital dictation.

Expert Support

You will be working for a varied client group and the administrative tasks you undertake will ensure they deliver the best-in-class support our clients expect. You will manage confidential data make bookings and prepare materials for events and away days arrange for translations provide assistance with diary and email management and administer expenses and invoices. You will also help co-ordinate international and domestic travel arrangements.

Internal Systems and Materials

You will take a co-ordination role in setting up internal sites and Wiki pages as well as maintaining lawyer CVs on . You will be responsible for ensuring these are kept up to date and are user friendly. You will work with and actively update our internal systems such as Client Book and Matter Explorer and assist with amending K&L materials.

Matter Management

Taking full responsibility for the administration of matter management to include opening matters and completing the checklist preparing the matter correspondence reporting on successful and unsuccessful quotes and keeping clients up to date within regular fee reporting.

You will support the billing process undertaking specific tasks as part of this process e.g. producing detailed narratives/reports according to the clients needs.

Other

Any other tasks that are requested by the Secretarial Services Manager Team Leader(s) or Secretarial Partner in relation to projects or initiatives within the office.

Technical Skills:

This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of and requirements for the performance of this job. As such the role may also include the undertaking of additional tasks as required.