Human Services Fiscal and Grant Specialist

Compensation Range

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Job Description Summary

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Job Description

Accounts Payable and Transaction Processing - 30%

• Process a wide range of invoices including verifying totals checking approvals confirming nonduplication of payments and assigning coding.
• Enter invoice data accurately into accounting systems and attach all required documentation.
• Prepare batch and scan documents; complete quality and accuracy checks on scanned images.
• Reconcile vendor statements and resolve discrepancies or outstanding invoices.
• Coordinate delivery of County warrants to employees clients providers and vendors when required.
• Monitor and process payment requests that require nonstandard handling.
• Research and resolve returned warrants intercept letters statements demand letters and billing notices.
• Utilize state and local systems for information verification; validate and enter refund information in required systems.
• Conduct preliminary review and approval of invoices purchase card transactions and expense claims.
• Process supplier contracts in accordance with required procedures and workflows.

Accounts Receivable and Transaction Processing - 15%

• Record and reconcile wire deposits and apply them to the appropriate funds.
• Record recovery refunds in State systems and monitor fully paid accounts; send notifications regarding paid in full claims and wage assignment collections.
• Research and resolve discrepancies related to incoming payments deposits or credits.
• Serve as backup for processing daily program donations.

General Ledger Reconciliation and Program Accounting - 30%

• Review and analyze general ledger activity for assigned funds.
• Identify and correct irregularities or coding errors.
• Prepare journal entries and contribute to year end ledger close.
• Assist with preparation of program budgets and budget to actual reports.
• Analyze expenditures refunds and proper coding to prepare reimbursement requests to State Federal or grant funding sources.
• Record adjustments needed to align County general ledger totals to program activity.
• Create and maintain grant records within the countywide accounting system.
• Reconcile grant or program expenditures and revenues and prepare sponsor invoices.
• Maintain accurate documentation and ensure transactions comply with County and State requirements.

Compliance Audit Support and Documentation - 15%

• Participate in local state and federal monitoring or audits.
• Compile requested documentation and respond to auditor inquiries within required timelines.
• Complete audit follow up tasks as assigned.

Professionalism Communication and Collaboration - 10%

• Contribute positively to internal and external customer service interactions.
• Support team productivity goals and participate in Fiscal Office workflows.
• Attend relevant department meetings trainings and updates.
• Cross train with teammates to provide coverage and support shared responsibilities.
• Uphold Human Services policies confidentiality requirements and the Weld County Code of Conduct.
• Engage constructively in problem solving process improvement and collaboration.

Required for All Jobs

• Performs other responsibilities as assigned.
• Comply with all policies procedures and professional standards.

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Required Qualifications

Required Education

• Associates Degree in accounting or business Management

OR

• Equivalent combination of education training and experience which provides the required skills knowledge and ability for the position may be considered in lieu of the degree.

Experience Qualifications

• 4 years full time business or clerical experience in an office environment with three (3) years that must include accounting or bookkeeping.

Preferred Education

• Bachelors Degree in accounting or related field.

Preferred Experience

• Experience in government accounting.

• Experience working in a Human Services setting.

• Experience using the Workday platform for financial accounting and/or procurement transactions.

Knowledge Skills and Abilities

• Candidate must have strong data entry accuracy; ability to work in multiple systems and learn new applications quickly.

• Candidate must have proficiency with Microsoft Excel Word Outlook and Windows.

• Candidate must have the ability to read and interpret policies procedures and program guidelines.

• Candidate must have effective written and verbal communication skills in one on one and small group settings.

• Candidate must have the ability to apply mathematical concepts required for accounting functions.

• Candidate must have strong analytical and problem solving skills using sound judgment.

• Candidate must have the ability to work in a fast paced high volume environment and manage stress effectively.

• Candidate must have the ability to adapt to changing priorities and contribute to a team environment.

Licenses and Certifications

• Candidate must pass criminal background check prior to employment start date. Required

• Candidate must pass Department of Human Services background checks prior to employment start date. Required

• Driving is essential in this position.

• Candidate must have a valid Drivers License and Liability Insurance Upon Hire Required

• Candidate must pass a Motor Vehicle Record (MVR) evaluation and if hired will be subject to continuous monthly MVR monitoring throughout employment. Candidate must provide own transportation and be willing to travel as needed to meet the essential functions of the position. Required

• Pre-employment substance screening is required for this position.

• This position is subject to a pre-employment drug screening. Employment is contingent upon successfully passing the screening in accordance with Weld County policy.

Physical Requirements

• Ability to talk and hear regularly in the course of work.

• Extended periods of sitting; occasional standing and walking.

• Ability to lift or move objects up to 25 pounds occasionally.

• Frequent use of hands for keyboarding and document handling.

• Vision requirements include close distance peripheral vision and ability to adjust focus for computer and document review.

This position is non- exempt compensation to determine FLSA status from the minimum wage and overtime requirements of the Fair Labor Standards Act.

As an applicant for this position you should be aware of Senate Bill 19-085 the Equal Pay for Equal Work Act. The act requires employers to announce the pay range for job openings.

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Use the link below to get a closer look at the generous benefits offered:

County is an equal employment opportunity employer. We ensure that all employment practices are conducted without regard to race color religion sex national origin age disability status marital status sexual orientation gender identity or expression genetic information protected veteran status or any other protected status in accordance with federal state and local laws. Weld County pledges to uphold a work environment free from discrimination and harassment promoting fairness and dignity for all employees. We actively take affirmative action to comply with nondiscrimination policies and invite qualified individuals in need of reasonable accommodations to contact our Human Resources Department ator.