Business Operations Coordinator (Temp)

Job Description

Position Summary

The Business Operations Coordinator for BHS Brand Strategy & Operations is a new role designed to bring efficiency compliance and reliability to the vendor payment lifecycle. This individual will act as the central owner of the end-to-end vendor management process from initial contract to final payment.

The ideal candidate is exceptionally organized detail-oriented and adept at managing cross-functional workflows to mitigate risk and resolve the bottlenecks that currently lead to payment delays.

Core Responsibilities

• Financial System & Process Execution:
  • Manage the client invoicing process with a high degree of accuracy and timeliness.
  • Maintain the timely and accurate entry of vendor details into the media system (SBMS) inclusive of campaign and financial details.
  • Track project progress and provide clear status updates to all stakeholders.
• Vendor Contract & Paperwork Management:
  • Execute the vendor onboarding process by obtain all necessary vendor paperwork (W9s bank authorization forms etc.) and meticulously verify that all details match the executed contracts.
  • Serve as primary point of contact for all vendors and influencers for payment and billing questions and process.
  • Partner with Vendor Maintenance team to ensure proper set up of Influencer Vendors.
  • Proactively manage discrepancies between invoices contracts and vendor details to prevent payment rejections and delays.
  • Track budgets related to campaigns and ensure consistency across budget trackers vendor invoices/contracts and internal SBMS inputs.
• Process Coordination & Improvement:
  • Act as the central communication hub streamlining interactions between teams to prevent the confusion that arises from siloed conversations.

• Maintain the integrity of the operational process ensuring all steps are followed consistently for every transaction.

Qualifications & Experience

• 3-5 years of experience in a project management or operations preferably within a media agency marketing or legal environment.
• Demonstrated ability to manage complex cross-functional projects with multiple stakeholders.
• Exceptional attention to detail with a proven track record of ensuring accuracy in contracts financial data and administrative paperwork.
• Strong communication and interpersonal skills with the ability to confidently liaise with legal finance and client-facing teams.
• Proactive and solutions-oriented mindset; able to anticipate and solve problems before they escalate.
• Experience with financial or billing systems is a strong plus.
• Bachelors degree in Business Communications or a related field.

Salary Range:$1275 to$1634.62a week. A successful applicants actual weekly or hourly rate may vary based upon but not limited to skill sets experience and traininglicensure/certifications and equity.

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Horizon Media is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race color ancestry religion sex national origin sexual orientation age citizenship marital status disability gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories consistent with legal requirements.

Salary Range

A successful applicants actual base salary may vary based on factors such as individuals skill sets experience training education licensure/certifications and qualifications for the role. As an organization we take an aptitude and competency-based hiring approach. We provide a competitive total rewards package including a discretionary bonus and a variety of benefits including health insurance coverage life and disability insurance retirement savings plans company paid holidays and unlimited paid time off (PTO) mental health and wellness resources pet insurance childcare resources identity theft insurance fertility assistance programs and fitness reimbursement.