Fund Administration Coordinator

At the University of Montana Foundation the lives we change will change the world. We inspire donors to bolster UMs mission of providing an accessible affordable and world-class education.

We are committed to maintaining a diverse and inclusive workplace that reflects the people and culture of the University we serve fostering an environment allowing us to inspire each other to our best work. We act with integrity and respect and work to create a team where everyone feels valued respected and supported.

Why Work for Us

• Retirement Planning:403(b) employer contribution of 11%no employee match required!
• Flexible Work Arrangement: Opportunity for a hybrid remote work arrangement each week
• Generous Time off Benefits: Team members accrue four weeks of vacation and12 days of sick leave per year with anadditional11daysof holiday leave
• Family Support: Paid parental leave for new parents
• Health and Wellness: Medical dental vision wellness program and short-term and long-term disability pay protection benefits
• Career Advancement: Professional development opportunities
• Competitive Pay: Candidates can request the starting pay range by emailing

About the Opportunity:

The Fund Administration Coordinator is part of the Fund Administration team at the University of Montana Foundation. This position will support the Assistant Director of Fund Administration and act as a liaison to campus partners relating to fund maintenance and compliance.

This position ensures that fund documentation and information is routed tracked stored and distributed as addition the coordinator must foster and sustain positive relationships with colleagues in the UM Foundation and at the University of Montana to facilitate communications regarding the activities of Fund Administration.

Key Responsibilities:

• Be able to handle various tasks of varying degrees of priorities simultaneously
• Maintain organize and update data and documents across platforms to support efficient fund and scholarship operations.
• Draft routine gift and pledge agreements and assist with creating modifying or closing funds.
• Support fund administration by routing tracking storing and distributing documents and information accurately.
• Assist and support scholarship administration tasks including maintaining scholarship administrator contacts and assisting with related operational needs.

Ideal Candidate:

• Strong technical skills including knowledge of data base systems and in Microsoft Office; familiarity with CRM software is beneficial
• Excellent communication and interpersonal abilities with the capacity to build effective relationships collaborate well and engage confidently with others
• Proven organizational strengths including meeting deadlines prioritizing tasks and managing multiple projects in a fast-paced environment
• Demonstrated customer service skills delivering high quality support with accuracy attention to detail and professionalism
• High level of maturity integrity and discretion when handling confidential information paired with flexibility tact and approachability

Minimum Qualifications:

• Associates degree or equivalent
• Experience in database management donor relations fund administration or related areas
• Extensive experience with current Microsoft Office software applications and a database application

Accessibility and Equal Opportunity

The University of Montana Foundation is committed to providing access equal opportunity and reasonable accommodation for individuals with disabilities in employment its services programs and activities. To request a reasonable accommodation to participate in the recruitment process at the University of Montana Foundation contact . All hiring decisions are made without regard to race color religion gender sexual orientation gender identity national origin age disability or veteran status.

Additional Information

All employment offers are contingent upon successful completion of a criminal background check.

Priority Application Date:

• Sunday May 17 2026.Complete applications received by this date will be guaranteed consideration.

If you do not meet all the qualifications of the position you are still encouraged to apply.