HR Coordinator

Full-time Hybrid (3 days/week in-office) Based in Kentish Town North London

Are you a people person with strong organisational skills great attention to detail and a desire to begin or grow your career in HR Were looking for a People Coordinator to join our team and play a key role in delivering an exceptional employee experience.

In this role youll provide essential day-to-day support across the People function - owning key processes such as onboarding offboarding benefits & payroll administration and employee records whilst also contributing to company events and employee experience initiatives. Youll be the go-to person for first-line People queries playing a pivotal role in ensuring our people operations run smoothly and contributing to a positive workplace culture.

Whilst this is a People/HR Coordinator role please note that you will be expected to provide reception cover during the Head of Office & Facilities annual leave and other planned absences approximately six weeks per year. During this time you may also be required to respond to unforeseen office situations such as liaising with contractors to resolve facilities issues so a comfort level with this aspect of the role is important.

About us

Based in North London Smartodds provides in-depth research and analysis on sporting events around the world supported by world-class bespoke software platforms. Were proud of our collaborative and dynamic culture grounded in our core values of Boldness Open-mindedness Ownership and Togetherness. We are a small and collaborative team - our environment is open inclusive and focused on doing great work together.

Key Responsibilities

• Act asthefirst point of contact for allPeoplemattersincluding managing the People Team inbox replyingpromptly toqueriesfindingthe right balance between ownership and escalation

• Manage end-to-end peopleprocessingfor newstarters leavers employeechanges rightto workchecks references etc

• Own theonboarding experienceensuring new hires receive the onboarding planIT access and a smooth integration into the company

• Support with Benefits administration includingtaking accountability for adding/removing employees on the different schemes andmaintainingaccuraterecords

• Manage payroll administration preparingthe monthly spreadsheet and ensuring all relevant documents have been collected and accurately completed

• Maintainaccurateand secure employee records ensuring compliance with GDPR and company policiesand conducting regular auditsagainst agreed standards

• Ensure all peopledata is accurately tracked by keeping people trackers updated

• Own therecruitment administration such as postingvacanciescreatingand updating templatesscreening candidateswhereappropriateandliaising with line managers to ensurea positive candidateexperience.

• Provide general administrative support includingnote-takingduring relevant meetings tracking action points and keeping internal platforms and the companys website up to date

• Assistin the planning organisation and delivery of social and wellbeing events and initiatives including company off-site events Christmas parties regular sportingactivitiesand charitable initiatives. This would also involve supporting the Head of Office & Facilities with coordinating associatedlogisticssuch as traveltransportand accommodation to ensure a seamless experience for employees.

• Support theHead of People in the delivery of the People Strategyincluding deliveringpeople-projects workof a highstandard within the agreed deadlines

• Provide reception cover during the Head of Office & Facilities annual leave and other planned absences approximately six weeks per year ensuring a first contact presence for visitors and incoming deliveries. During these periods you may alsobe requiredto respond to ad-hoc facilities situations such as coordinating with contractors to resolve any unforeseen office issues.

Skills & Experience

Required

• Strong organisational skills with the ability to multi-task and prioritise work effectively
• A people-focused mindset with enthusiasm for delivering a great employee experience
• High attention to detail and a proactive approach to work
• Good communication skills both written and verbal with the ability to engage with employees at all levels
• Proficiency in Microsoft Office
• Ability to commute to the office a minimum of three days per week
• Right to work in the UK

Preferred

• Some experience in an HR/People or administrative role though not essential
• Understanding of people processes and best practice
• Experience using HRIS and ATS software
• CIPD qualification or working towards it
• Experience in project administration or coordination

What you can expect in return Our Benefits

From Day One

• 30 days holiday (in addition to bank & public holidays)

• In-house chef*

• In-house masseuse*

• Team sporting events

• 25% discount on Brentford Football Club merchandise

• Cycle to work scheme

• Employee Assistance Programme

• Interest-free travel season ticket loan

• Offsite trips

*Available on selected days

After 3 Months

• Pension - Employer Contribution starting at 5.5% and employee starting at 2.5%

• Income protection 75% of salary (subject to terms & conditions)

After Probation

• Private Medical Insurance - including coverage of any excess payment

• Health Cash Plan via Medicash

• Life Assurance (4 x times earnings at time of death)

• Enhanced Company Sick Pay

• A discretionary annual bonus

After 2 Years

• Increase in employer pension contributionto 6% (with a minimum employee contribution of 3%)

• Enhanced Maternity Pay

• Enhanced Paternity Pay

After 4 Years

• Increase in employer pension contribution to 7% (with a minimum employee contribution of 3.5%)