Events Coordinator The Vision Centre

Job title: Events Coordinator

Department: EMEA Commercial

Location: Fareham UK moving to our new facility in Nursling Southampton mid September 2026

GLS: P02

Working hours: 37.5 hours per week Monday to Friday

A brighter future awaits you

Job Summary

As Events Coordinator youll report to the Executive Assistant to the President EMEA and support the coordination of high-level meetings and events for internal stakeholders external partners & customers startups and senior executives ensuring all events are executed to the highest standard while aligning with brand budget and operational requirements.

Essential Functions & Accountabilities:

• Input to and implement an annual calendar of events aligned with The Vision Centre goals and stakeholder needs.

• Plan manage and execute a diverse range of events mainly customer Top to top meetings but also including workshops tech demonstrations showcases executive visits and partner engagements.

• Plan and deliver events for eye care professionals including clinical workshops product training innovation showcases and immersive demonstrations for key stakeholders such as distributors and KOLs

• Manage sitetosite logistics i.e. collaborate with individual site leaders and/or with respective PAs from Hamble (Manufacturing) Mountpark (Packaging) and Delta Park (Distribution) to organise seamless tours of operations facilities.
• Collaborate with internal teams senior leaders partners and external stakeholders to curate highquality event content and experiences.

• Manage all logistics endtoend: venue setup AV requirements catering scheduling staffing and attendee flow.

• Input to budgeting forecasting vendor management and procurement to ensure cost-effective event delivery.

• Create and maintain event documentation timelines run sheets and risk assessments.

• Ensure all events follow brand guidelines guest protocols and compliance standards.

• Coordinate event promotion and communications in partnership with marketing and communications teams.

• Monitor event performance collect feedback and analyse outcomes to identify learnings and enhance future events.

• Lead on-site execution with confident coordination troubleshooting and stakeholder engagement.

• Build and nurture relationships with partners suppliers and industry networks to enhance event quality.

• Identify opportunities to introduce new event formats technology and experiences to elevate the centres impact.

Experience/Education:

• Proven experience in planning and delivering events for up to 300 attendees such as conferences workshops product launches exhibitions corporate meetings or VIP experiences.
• Track record of managing endtoend event cycles including concept development logistics execution and postevent evaluation.
• Experience coordinating multiple stakeholders including internal teams external partners suppliers and senior leaders.
• Vendor and venue management experience including contract negotiation and performance oversight.
• Handson experience with onsite event coordination including team coordination troubleshooting and real-time decision-making.
• Experience creating event documentation such as timelines run sheets risk assessments and operational plans.
• Background in event marketing support including attendee communications promotional materials and registration management.
• Experience working in fast-paced environments where priorities shift and multiple deadlines must be met simultaneously.
• Demonstrated ability to elevate attendee experience focusing on quality professionalism and customer engagement.

Knowledge Skills and Abilities:

• Excellent event management skills with the ability to manage multiple complex events simultaneously.

• Clear and confident communication skills both written and verbal with the ability to engage clinical commercial and senior stakeholder groups

• Commercially aware with an understanding of budgets contract negotiation procurement processes and vendor relationships.

• Strong problem-solving and decisionmaking skills especially in fast-paced live-event scenarios.

• Confident in managing sensitive or regulated information appropriately while maintaining high compliance and integrity.

• Ability to anticipate operational needs and proactively mitigate risks during event planning and delivery.

• Ability to lead events with composure authority and customer-centric mindset creating a welcoming professional environment for practitioners partners and senior executives.

• Ability to adapt quickly to evolving technologies.

• Excellent spoken and written English skills are vital. Other European languages will be beneficial e.g. French or German.

What we offer:

Youll receive competitive compensation and a fantastic benefits package including health cash plan 25 days holiday pension scheme life assurance access to our Wellness Platform to support you in mental health and wellbeing a discounted contact lens scheme and much more!

We are committed to our employees personal and professional development and offer extensive training to support your career growth and help every individual to reach their full potential. To help us achieve our goals well give you everything you need to help you achieve yours.

We also provide access to LinkedIn Learning to help you develop in you career and grow with CooperVision.

What you can expect:

As a CooperVision employee youll be welcomed into a diverse and progressive global business. We appreciate how important fostering a diverse and inclusive culture is and how different perspectives add value and contribute to our success. With our CooperPride African Descent Womans Impact Network and Mind Body and Wellbeing Employee Resource Groups we offer opportunities for employees to learn and grow within an inclusive and safe space.

If you like what you see take the first step towards your Brighter Future and apply today!All suitably qualified applicants will receive equal consideration and opportunities from CooperVision.

Please view our careers page at view all other opportunities.

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