Operations Administrative Assistant (Non-Profit) Manhattan

AHRC NYC is looking to hire an Operations Administrative Assistant (OAA) for their Manhattan Day Program.

Salary: $39000 per year. In addition this position comes with a comprehensive Benefit package that includes FREE MEDICAL INS. NO COST TO YOU! See more Benefit information below

Schedule: Monday-Friday 8:30am-4:30pm (35hrs/per week)

Location: 2080 Lexington Ave.  Manhattan

The OAA position involves a variety of routine administrative functions in support of the day-to-day operations of a work unit. Under direct supervision the AOS performs entry-level administrative activities for a work unit; performs data entry; processes forms and requisitions; maintains recordkeeping; organizes and files information; prepares routine reports and correspondence; responds to requests for information; provides general office assistance; and conducts receptionist duties.

GENERAL RESPONSIBILITIES

• Perform a wide variety of administrative support activities: open and distribute mail and faxes; type correspondence; screen telephone calls; greet visitors; schedule appointments; order supplies; organize and maintain paper and electronic files; and respond to information requests.
• Perform a wide variety of recordkeeping activities: prepare and maintain records logs and filing system pertaining to area(s) of responsibility; check verify and file a variety of materials into appropriate file systems.
• May perform a wide variety of operational support activities: record and verify information related to department programs attendance personnel and/or payroll records; receive review and verify documents records and forms for accuracy completeness and conformance to applicable rules regulations policies and procedures; prepare and update routine reports and spreadsheets.
• May prepare and process invoices in Workplace and reconcile petty cash.
• May receive and process information of a confidential nature; ensures such information is maintained in strict confidentiality.
• Assist other support staff with assigned functions as needed; perform related duties as required.

Qualifications :

• High School Diploma or G.E.D. plus 1-3 years of related work experience or an Associates or Bachelors degree plus 6 months -1 year of related work experience or an equivalent combination of education and experience.
• Must have basic computer skills including experience with and knowledge of Microsoft Word Excel and Outlook.
• Must exhibit good administrative skills and knowledge of office procedures and practices filing systems and proper telephone and e-mail etiquette.
• Must have the ability to follow directions and perform a variety of recordkeeping and administrative activities with speed and accuracy.
• Good interpersonal and communication skills are required.
• Experience working with individuals with developmental disabilities preferred.

Additional Information :

Benefits:

• FREE Medical Insurance! (single & family plans)
• 403(b)
• 403(b) match
• Dental insurance
• Paid Training
• Employee discount
• Health savings account
• Life insurance
• Paid time off (sick personal and vacation)
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

AHRC New York City is an Equal Opportunity Employer. We consider applicants for all positions without regard to age race color creed religion national origin alienage or citizenship status gender sex sexual orientation pregnancy disability marital status partnership status military status status as a victim of domestic violence sex offenses or stalking genetic information or unemployment or any other protected characteristic under federal state or local law. 

All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Full-time