Administrative Manager

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Closing Date:

05/21/2026

Type of Position:

Professional Staff - Project/Program AdministrationNo

Job Type:

Fixed Duration of Project/Grant (Fixed Term)No

Institution Name:

Division of Agriculture of the University of Arkansas

The University of Arkansas System Division of Agriculture is a state wide campus with faculty based on University campuses at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES) and is home to more than 1400 employees. The Division was established in 1959 and is headed by the Vice-President for Agriculture. The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance.

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Department:

Summary of Job Duties:

The Arkansas Food Innovation Center at the Market Center of the Ozarks () is food entrepreneurial program housed in a 45000-square-foot state-of-the-art food processing and research facility designed to empower local food entrepreneurs and farmers. As part of the University of Arkansas System Division of Agriculture serves as a collaborative hub offering shared-use commercial kitchens specialized processing capabilities and technical assistance to support the growth of local food businesses.

The University of Arkansas is seeking a dynamic and entrepreneurial administrative manager to facilitate the daily operations of the and support a growing ecosystem of food entrepreneurs across Northwest Arkansas. This individual will play a key role in facility management tenant engagement and program delivery while fostering innovation and business success.

Key Responsibilities

Administrative Duties
Monitors the main email address and ensures enquiries are answered promptly
Oversee web-based building access ensuring seamless entry for authorized users and troubleshooting technical issues.
Develops a network of volunteers willing to assist with co-manufacturing and other projects for
Coordinates ordering of office and building supplies and ensures the facility is maintained clean.
Interact with Janitorial pest control and other contractors to ensure facility cleanliness.
Maintains tidiness in the common areas.

Financial Support
Supports the director of operations with billing for all client services and monitoring payment of invoices.
Processes P-Card charges in Workday for MCO employees
Processes requisitions and customer invoices
Provides director of operations with financial reports on all grants and accounts

Event Planning and Coordination
Coordinates events occurring at MCO in particular those using the common areas and conference room.
Assists external group with event organization.
Maintains a calendar of events and shares it with MCO personnel.
Organizes the Savor the Ozark Dinner Series in coordination with other team members.
Seeks appropriate approvals for events requiring building ownership approval including media visits.
Participates in leading tours of the facility.
Coordinates a facility sign in process to document MCO visitors.

Marketing
Coordinates necessary updates to the website (with AES communications) and proposes improvements to our web presence.
Coordinates social media posts featuring our services and educational opportunities and supervises the marketing intern if one is available.
Develops flyers and promotional materials (with the help from AES communications and other team members).

Qualifications:

Required Qualifications

• Bachelors degree in business administration public administration agriculture communications management hospitality management or related field.

Preferred Qualifications

• Minimum of 2 years of professional experience as an administrative assistant project manager or event planning.

• Competencies in accounting

Knowledge Skills and Abilities

• Strong organizational skills with the ability to manage multiple priorities in a dynamic environment

• Excellent written oral and interpersonal communication skills

• Attentive to details

• Problem-solving mindset with a customer-service orientation

• Ability to work effectively with diverse stakeholders

Additional Information:

Commensurate with education and experienceCover Letter/Letter of Application List of three Professional References (name email business title) Resume

Special Instructions to Applicants:

Jean-Francois Meullenet Sr. Associate Vice President

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check

The University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent non-discriminatory manner consistent with the state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law including age race color national origin disability religion protected veteran status military service genetic information sex sexual preference or pregnancy. Questions or concerns about the application of Title IX which prohibits discrimination on the basis of sex may be sent to the Universitys Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Hearing Lifting Manipulate items with fingers including keyboarding Reaching Repetitive Motion Standing Talking Walking

Frequent Physical Activity:

Crouching Feeling Grasping Kneeling Pulling Pushing Sitting

Occasional Physical Activity:

N/A

Benefits Eligible:

Yes