Executive Assistant

Position Snapshot

• Nestlé Purina Petcare
• Changi Business Park Singapore
• 5 years as an EA or in a senior secretarial role; FMCG experience and working in a regional office is an advantage

Position Summary

At Nestlé Purina Petcare we are passionately committed to enriching the lives of pets and the people who love them. Our dedication to pets and their owners directs everything we do every day everywhere. Today Nestlé Purina Petcare is one of the worlds leading pet care companies. We offer an attractive and dynamic work environment with a high focus on developing people.

Were looking for an Executive Assistant who keeps a CEO and a Leadership Team perfectly in sync - across time zones calendars conferences and the occasional curveball.

This isnt a desk job with a side of admin. Youll be the engine room of Purinas regional leadership: the person who turns ambiguity into action makes sure the right people are in the right room (or Teams call) at the right time and keeps a fast-moving business moving even faster.

What youll own

1. EA to the CEO (with broader LT support)

• Primary EA to the CEO - calendar travel T&E and the full remit of keeping their day on the rails
• Lighter-touch admin support to other LT members: calendar management plus travel and Concur (T&E) for designated leaders
• Anticipate triage and re-triage as priorities shift across the team
• Team Concur superuser; support claims processing for SG office engagement events (e.g. catering payments)

2. Leadership rhythm & flagship events

• Prep for weekly monthly and quarterly leadership meetings - agendas minutes follow-ups venues catering IT
• Own monthly and quarterly business updates: collating decks liaising with presenters securing off-sites
• Coordinate All Hands end-to-end: POs meeting room bookings invites
• Lead the LT off-site preparation: venue agenda budget travel catering on-site management etc.
• Meeting coordination for the Marketing and Specialist teams

3. Onboarding & team support

• Pre-onboarding for new joiners in the Marketing and Specialist teams laptop requests locker assignments the small details that make day one feel effortless
• Run the induction process: agendas presenter coordination attendee tracking
• Keep employee lists (NPP AOA) accurate partnering with EAs across markets

4. Office vendors & the connective tissue

• Designated Office Manager for Nestlé Singapore facilities IT and the day-to-day
• PO/PR creation under the General Management cost centre; vendor setup distribution lists shared folder access
• Build strong relationships across HR Sales Supply Chain MDO Finance Technical IT Legal L&D Facilities and the wider Nestlé EA community
• Liaise with suppliers event agencies and external partners with the same care youd give an internal stakeholder
• Support HR team with Employee Engagement and Internal Comms events and preparation

What you bring

• 5 years as an EA or in a senior secretarial role; FMCG experience and working in a regional office a big plus
• Sharp attention to detail and the kind of organisational instinct that catches things before they fall
• Great communication skills and presence
• Excellent written communication you can draft proof and edit with confidence
• Proficiency in MS Office (Word Excel PowerPoint) and MS Teams; SAP and Concur knowledge
• Initiative and autonomy you dont wait to be told
• A multi-cultural mindset and the energy to thrive in a matrix environment
• Discretion warmth and a sense of humour for the inevitable curveballs
• Solid financial and commercial awareness plus a working understanding of how the key functions (Sales Marketing Finance HR Supply Chain MDO Technical IT) fit together

Why this role

Youll sit at the centre of Purinas regional business supporting a leadership team that genuinely values a great EA. Youll be trusted with real responsibility - from the CEOs calendar to flagship events to keeping the Singapore office humming and given the room to shape how things get done. And yes youll be part of the team that brings the worlds most-loved pet brands to homes across the region.

If youre an EA ready for the role where you stop reacting and start running things wed love to meet you.