Human Resources Administrator

UNIVERSITY OF ST. THOMAS

HUMAN RESOURCES ADMINISTRATOR

The University of St. Thomas a Catholic liberal arts institution in Houston Texas (UST) invites applications for the position of Human Resources Administrator.

SUMMARY

The Human Resources Administrator supports the daily operations of the Human Resources Office and assists in administering core HR functions across the employee lifecycle-from recruitment through onboarding and ongoing employment. This position serves as a primary point of contact for faculty staff students and visitors ensuring efficient HR processes responsive service and a welcoming office environment. The role supports compliance with federal and state regulations while advancing the Universitys mission and values.

ESSENTIAL DUTIES AND RESPONSIBILITIES

FRONT OFFICE AND CUSTOMER SERVICE

The HR Administrator serves as the first point of contact for the Human Resources Office greeting visitors including faculty staff students and applicants in a professional and welcoming manner. This role answers and screens incoming calls responds to general inquiries and manages the HR department email inbox ensuring timely and accurate communication or routing of requests to appropriate staff.

TALENT ACQUISITION AND ONBOARDING

The HR Administrator supports recruitment activities by posting job openings coordinating candidate communications scheduling interviews and assisting hiring managers throughout the hiring process. This role facilitates pre-employment processes such as background checks and onboarding ensuring a smooth and welcoming transition for new employees including student workers.

EMPLOYEE RECORDS AND HRIS ADMINISTRATION

The HR Administrator maintains accurate and up-to-date employee records both electronic and physical ensuring confidentiality and compliance with applicable regulations. This role assists with data entry and maintenance in the HRIS supports reporting needs and ensures proper documentation of employment actions.

EMPLOYEE RELATIONS AND SUPPORT

The HR Administrator serves as a resource for employee and student worker inquiries related to HR policies procedures and programs. This position provides administrative support in employee relations matters including performance management processes and documentation escalating complex issues to HR leadership as appropriate.

COMPENSATION BENEFITS AND LEAVE SUPPORT

The HR Administrator assists with benefits administration including supporting open enrollment responding to employee questions and coordinating with benefits vendors. This role also supports leave administration processes such as FMLA and Workers Compensation by tracking documentation and ensuring timely communication.

HR COMPLIANCE AND POLICY SUPPORT

The HR Administrator supports compliance efforts by maintaining personnel files assisting with audit preparation and ensuring adherence to federal and state employment laws including FLSA ADA FMLA and Title VII. This role helps distribute and track policy acknowledgments and assists with updating HR procedures as needed.

TRAINING AND PROFESSIONAL DEVELOPMENT SUPPORT

The HR Administrator assists in coordinating training sessions and professional development programs for faculty staff and student employees. Responsibilities include scheduling sessions tracking attendance and supporting the delivery of learning initiatives aligned with institutional goals.

HR OPERATIONS AND ADMINISTRATIVE SUPPORT

The HR Administrator provides general administrative support to the HR Office including managing correspondence preparing reports and assisting with special projects. This role contributes to the efficient operation of HR services and supports departmental initiatives.

PROFESSIONAL AND QUALITY CUSTOMER SERVICE

The HR Administrator demonstrates professionalism and provides quality customer service in accordance with USTs values; maintains positive working relationships; ensures confidentiality; communicates effectively; maintains accurate records; and supports a safe and organized work environment. The position requires flexibility attention to detail and a willingness to learn and adapt to changing needs.

QUALIFICATIONS EXPERIENCE SKILLS

• A bachelors degree in human resources business administration or related field preferred
• 13 years of professional or administrative experience in human resources or a related field required
• Experience in higher education (preferred)
• Familiarity with HRIS systems; ADP Workforce Now experience preferred
• Basic knowledge of employment laws and HR practices (FLSA ADA FMLA Title VII)
• Proficient in Microsoft Office products
• Strong organizational skills with attention to detail and accuracy
• Excellent interpersonal and communication skills with the ability to interact effectively with faculty staff students and visitors
• Ability to handle sensitive and confidential information with discretion
• Due to the need for visibility on campus and engagement with the university community this position is expected to work onsite during USTs regular business hours: 8:30 AM to 5:30 PM Monday Friday

The University of St. Thomas is committed to the religious ethical and intellectual traditions of Catholic higher education. As permitted by law practicing Catholics who will advance the mission of the school are preferred for this position. However the University invites all qualified applicants to apply.

Required Experience:

Unclear Seniority