Senior Executive Administrator

We are seeking an exceptionally skilled and highly experienced Executive Administrator with experience in Program and Project Management. This role will support the Co-CEO of Solidigm and a small team of dedicated Corp / Biz Dev resources. This role is integral to executive effectiveness serving as a trusted partner who drives operational excellence manages complex cross-functional initiatives and represents the office of senior leadership with the utmost professionalism discretion and executive presence.

The ideal candidate is a senior-level strategic partner who independently anticipates needs influences outcomes and operates with full ownership sound judgment and exceptional attention to detail. This individual is recognized across the organization as a subject matter expert in executive operations and ideally has managed enterprise wide small scale projects has experience or training in project planning and exceptional business writing.

Key Responsibilities

Executive & Calendar Management

• Manage highly complex dynamic and competing calendars for CoCEO with complex travel and external facing business meetings.
• Independently develop and coordinate agendas briefing materials and logistics for executive meetings board engagements customer meetings and leadership forums
• Act as a senior strategic partner in optimizing executive time bandwidth and overall meeting effectiveness at the highest organizational levels
• Anticipate and resolve calendar conflicts and competing priorities with minimal direction

Travel & Expense Management

• Arrange complex domestic and international travel including multi-leg itinerary planning visa coordination and contingency planning
• Prepare and submit accurate timely and policy-compliant expense reports; serve as a resource for team members on expense best practices
• Proactively manage travel logistics to ensure executive readiness and minimize disruption

Event & Meeting Coordination

• Independently plan manage and execute large-scale departmental organizational and executive-level events including global offsites board meetings leadership summits conferences and recognition programs
• Oversee end-to-end logistics: scheduling venue selection vendor management budget oversight materials preparation and onsite/virtual execution
• Set quality standards for event planning across the administrative team and serve as a go-to resource for best practices

Administrative Operations & Process Management

• Maintain and continuously improve organizational artifacts including org charts distribution lists operational playbooks and internal documentation
• Design implement and own administrative procedures that drive efficiency and scalability across the organization
• Lead process improvement initiatives and serve as a subject matter expert for enterprise tools including finance purchasing and operations systems
• Manage divisional logistics including supplies purchasing coordination and operational needs with full autonomy

Stakeholder & Communication Management

• Interface with and influence stakeholders at all levels of the organization including C-suite executives board members customers and high-profile external partners
• Compose review and distribute executive-level communications on behalf of senior leaders with accuracy tone and strategic intent
• Exercise exceptional diplomacy executive presence and sound judgment in all interactions
• Handle highly sensitive confidential and time-critical information with the highest level of discretion and integrity

Project & Program Support

• Independently lead cross-functional projects managing scope timelines deliverables stakeholder communication and risk mitigation
• Prepare and present executive-level reports synthesize data and provide actionable insights to support senior leadership decision-making
• Proactively identify organizational risks and drive solutions that support the achievement of business goals
• Serve as a program manager for recurring executive rhythms leadership operating cadences and business reviews

Team Collaboration & Leadership Support

• Serve as a senior anchor and informal leader of the administrative network driving alignment consistency and excellence across the team
• Actively mentor coach and develop administrative team members at all levels
• Champion strong administrative practices and foster a high-performing collaborative team culture
• Manage strategic project work and meaningful development opportunities for the admin team

Qualifications :

• 10 years of proven experience supporting C-suite or SVP-level executives in a fast-paced high-growth global environment
• Demonstrated ability to operate with full independence and senior-level judgment in a complex organizational setting
• Exceptional organizational prioritization and multitasking skills with a track record of managing multiple high-stakes priorities simultaneously
• Outstanding written and verbal communication skills including the ability to compose executive-level correspondence
• Highest level of professionalism executive presence discretion and integrity
• Expert proficiency in Microsoft Office tools (Outlook Teams Excel PowerPoint) and enterprise systems (finance purchasing HR platforms etc.)
• Strong customer and stakeholder service orientation at all levels
• Adaptability and resilience in a fast-paced ever-evolving environment
• Sound judgment and decisive senior-level decision-making
• Effective cross-functional collaboration and team leadership

Preferred Skills & Competencies

• Deep expertise managing complex multi-timezone calendars and global travel logistics for C-suite leaders
• Advanced project and program management skills with experience leading cross-functional initiatives
• Demonstrated ability to independently anticipate needs influence outcomes and drive strategic solutions
• Extensive experience planning and executing large-scale global events board meetings and executive leadership summits
• Experience building mentoring and developing high-performing administrative teams
• Executive presence and the ability to influence without formal authority
• Process design operational excellence and continuous improvement mindset
• Mentorship coaching and talent development experience
• Strategic thinking and proactive independent problem-solving capability

Additional Information :

This position is also eligible to participate in Solidigms restricted stock unit (RSU) restricted cash unit (RCU) and cash bonus addition Solidigm offers a benefits package that includes medical dental vision supplemental life and AD&D insurance; short- and long-term disability; healthcare and dependent care flexible spending accounts and a company match on eligible 401(k) plan contributions.

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Remote Work :

No

Employment Type :

Full-time