Project Administrator

Are you someone with strong leadership and administrative skills Do you enjoy building relationships and working collaboratively in a team environment with both internal and external stakeholders Are you a trusted partner and a problem solver As someone with excellent communication skills and business acumen you will thrive in our fast-paced and agile environment.

Your opportunity

We are currently seeking motivated candidates to fill an existing vacancy within our multidisciplinary team for the position of Project Administrator. The successful candidate can be based at any one of our Western Canada office locations: Winnipeg Calgary Edmonton or Yellowknife.

In this role you will be a welcome addition to our dynamic administrative team. As a Project Administrator you will showcase your financial organizational and communication skills in a fast-paced professional office environment. Your ability to create strong working relationships with technical project managers will elevate your and the companys collective success. Your drive for excellence will present opportunities to chart your own path to success with a rewarding career in our firm.

What your day will look like

• Assist with planning and coordinating project activities including scope changes resource allocation and schedule tracking.
• Support Project Managers by processing invoices and monitoring budgets to positively impact cashflow and compliance with organizational procedures.
• Oversee the lifecycle of project and financial records to ensure accuracy organization and data integrity.
• Prepare reporting summaries and correspondence to support decision-making and project management requirements.
• Organise project resources including supplies equipment and documentation to keep work running smoothly.
• Reach out to internal finance and project staff to reconcile accounts monitor expenditures and address any issues.
• Guide and support team members regarding organizational processes.
• Support project close-out activities including final financial reconciliation reporting and archiving of project records.

Learning and Development

• Participate in ongoing professional development and training to enhance knowledge and effectiveness in project administration and financial management.

What you will need to succeed

• Minimum of two years administration related experience or demonstrated combination of education skills knowledge and experience.
• Prior experience in a project administration or project coordination role is considered an asset.
• Post-secondary education in a project management or an administration related program is considered an asset.

• Understanding of basic accounting principles terms and financial functions.
• Understanding of project management concepts.
• Proficient in the use of the Microsoft Office Suite specifically Word and Excel.
• Excellent attention to detail a high regard for accuracy and the ability to provide high quality outputs particularly in processing files and records with accuracy.
• Excellent interpersonal organizational and communication (written/verbal) skills.
• A team player with the ability to multi-task; collaborates with others to promote understanding and provide necessary support.
• Experience in a Professional Services consulting firm (engineering/environmental/planning) is considered an asset.

Why choose Dillon

We live our core values:

• Achievement: do the work to hit the target;
• Continuous Development: always learning; always adapting; always growing;
• Creativity: discover new possibilities;
• Courage: do the things that matter especially when its hard;
• Inclusiveness: enabling belonging to draw strength from our differences;
• Reliability: words result in actions that build trust.

In addition we offer:

• Employee share purchase plan

• Dillon is 100% employee owned and share ownership is open to all employees.

• A competitive compensation package

• Comprehensive health benefits
• Generous retirement savings plan
• Student loan repayment assistance with matching employer contributions

• Flexible work hours and hybrid working options

• Dillon values its staff and the contributions that are made each day and understands that work arrangements can differ based on personal needs and business needs. We are taking a trust-based approach to offer a variety of flexible and hybrid work options to help balance the competing demands of work and personal life.

• Learning and Development opportunities

• As a knowledge-based business we use a composite approach to development including coaching to build the how mentoring to share lessons advising to round out perspectives and co-creation of knowledge through internal learning opportunities.

• Focus on Innovation

• The ability to anticipate examine and adopt new and innovative solutions is a crucial driver for the continual and progressive advancement of our business our culture people are empowered to reflect and question current practices and seek forward looking solutions to todays problems and tomorrows opportunities.

• Employee and Family Assistance program

• A variety of EFAP tools and online resources to support well-being are available to all employees.

• Goodlife Fitness Corporate Membership

• Our employees can take advantage of reduced annual membership fees.
• Wellness Subsidy
• Our employees can take advantage of a wellness subsidy that can be put towards expenses for a variety of health and/or wellness related activities such as gym membership purchase of home fitness equipment yoga classes and dance classes.

About Dillon

Dillon is a proudly Canadian employee-owned professional consulting firm specializing in planning engineering environmental science and management. We partner with clients to provide committed collaborative and inventive solutions to complex multi-faceted projects. With over 25 offices and more than 1100 employees across Canada Dillon offers a wide range of services related to building and improving facilities and infrastructure protecting the environment and developing communities.

Now operating for over 75 years we continue to strive for excellence in everything we do. Dillon has been listed as one of Canadas Best Managed Companies for 19 years in a row and has the distinction of being a Platinum Club member in this program.

Health & Safety at Dillon

Prospective employees are expected to fully align with Dillons core commitment to Health & Safety. This includes active ongoing engagement with our Health & Safety processes and platform and the active ongoing identification and reporting of health and safety hazards.

Employment Equity Diversity & Inclusion at Dillon

Dillon is committed to employment equity and an inclusive diverse workplace where opportunities are based on skills and abilities. If you require accommodation during the interview process please let us know. We look forward to hearing from you.

Technology enablement and the use of AI at Dillon

We invest in modern technologies to enable continuous improvement across the organization. Please be advised that Dillon Consulting utilizes artificial intelligence (AI) assisted tools to support parts of our recruitment process to increase efficiency and fairness. While AI supports this process all hiring decisions are made by our human recruiting team. By applying you acknowledge and consent to this use.

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