Grant Support Specialist

Job Title: Grant Support Specialist

FLSA Status: Exempt

Pay Grade: 101

Work Days: 226

Reports To: Coordinator DS3

Primary Purpose

The IMRA Grant Payment Monitoring and Program Support Specialist is responsible for overseeing payment verification documentation and compliance processes associated with the IMRA grant. This position ensures that reviewer payments vendor invoices and grant expenditures are accurate properly documented and aligned with grant requirements. The role also supports coordination of IMRA program activities across participating Education Service Centers (ESCs) and contributes to reporting documentation and operational support for the grant.

Qualifications

To perform this job successfully an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education/Certification

• High school diploma or GED
• Degree in business education administration finance public administration or related field or 5 years experience in a similar role

Special Knowledge/Skills

• Strong organizational skills and attention to detail
• Experience overseeing processes across multiple stakeholders
• Proficiency with data systems and reporting tools
• Understanding of financial monitoring and documentation practices
• Knowledge of compliance and reporting requirements
• Ability to coordinate across teams and organizations
• Experience managing and improving processes
• Ability to support data organization and reporting

Experience

• Experience working with state or federal grants.
• Familiarity with ESC business processes
• Experience supporting large-scale statewide initiatives or multi-agency collaborations.

Essential Duties and Responsibilities

*This job description is not intended and should not be construed to be an exhaustive list of all responsibilities skills efforts or working conditions associated with this job. They are intended to be accurate reflections of those principal job elements essential for making fair hiring and pay decisions.

**This position may be partially or completely funded using grant and/or federal monies and is assigned programs to include activities designed to enhance the effective and coordinated use of funds.

Payment Monitoring Compliance & Project Management

• Project manage payment monitoring and compliance processes for reviewer and grant-related payments
• Oversee verification of compensation documentation (hours stipends rates approvals)
• Manage staff and processes to ensure accurate records and reconciliations aligned to grant budgets
• Coordinate resolution of discrepancies with staff and vendors
• Manage documentation processes to support reporting audits and monitoring
• Ensure adherence to grant protocols documentation standards and reporting timelines

Program Coordination

• Coordinate with ESCs program leads and vendors on documentation and tracking
• Verify completion of IMRA reviews and grant activities tied to payment and drawdown

Data & Reporting

• Oversee the development and maintenance of tracking tools for payments participation and grant progress
• Supervise the preparation of summary reports and guide continuous improvement of tracking processes

Supervisory Duties

None

Equipment/Specialized Software Used

Computers projection devices control panels in meeting rooms printers productivity software software specific to the job assignment network resources internet resources and other hardware and software necessary to perform the functions of the job effectively and efficiently.

Working Conditions (Mental Demands/Physical Demands/Environmental Factors)

Mental: Public relations and people skills are always required work with frequent interruptions and maintain professional composure and confidentiality under stress.

Physical: Occasional prolonged and irregular hours ability to move tables and chairs and load/unload boxes and materials. Prolonged use of a computer. Frequent region and state-wide travel.

Environmental: Open cubicles/workstations.

Evaluation

Annual performance evaluation will be performed in accordance with the adopted policies of the Education Service Center Region 11. Employment in this position is contingent upon performance need and funding.

Benefits at ESC Region 11

• $645 monthly contributions for Medical Insurance
• Competitive Pay and Growth Opportunities
• Retirement Account Matching Program
• HSA FSA Dental Vision Life Cancer Insurance Offered
• 10 Local Sick Paid Days provided Annually (Per School Year)
• 5 State Personal Paid Leave Days provided Annually (Per School Year)

Required Experience:

IC