Marketing Virtual Assistant 19334

Virtual Assistant - E-Commerce & Marketing Operations (19334)
Full-Time Remote Salary: $1500 - $1800

Overview
We are seeking a highly detail-oriented Virtual Assistant to provide operational and administrative support across multiple regional teams. This role is focused on executing high-volume process-driven tasks with precision particularly across affiliate management influencer coordination and financial administration.

The ideal candidate is proactive organized and thrives in a structured execution-heavy environment with minimal supervision.

Key Responsibilities

Affiliate & Commission Management

• Conduct monthly order reconciliation across affiliate platforms and internal systems
• Cross-check sales data to approve or decline commissions based on order status
• Ensure accuracy and consistency across all affiliate reporting

Influencer & Creator Logistics

• Execute initial outreach to creators using pre-approved templates across multiple markets
• Coordinate end-to-end product seeding logistics including shipping and tracking
• Maintain organized records of creator communication and deliveries

Paid Media & Content Pipeline

• Monitor influencer and affiliate accounts daily to identify live content
• Download and organize content into centralized folders for paid media use
• Proactively request whitelisting/dark post codes from creators once content is live
• Submit all paid media assets via ClickUp ensuring complete and accurate data entry (links codes descriptions)

Technical & Quality Assurance (QA)

• Perform routine website checks following campaign or offer launches
• Verify functionality of links discount codes and promotional banners
• Flag and report any issues promptly

Financial & Administrative Support

• Collect verify and organize invoices from partners and creators
• Maintain accurate financial records and documentation
• Support general administrative tasks as needed

Requirements

• Previous experience as a Virtual Assistant or in an operations/admin role (preferably within e-commerce or a marketing agency)
• Strong attention to detail with a high level of accuracy in repetitive tasks
• Highly organized with the ability to manage multiple workflows across regions
• Proactive and process-driven with a strong sense of ownership
• Comfortable handling high-volume manual execution tasks independently
• Experience with tools such as ClickUp (or similar project management platforms) is a plus
• Strong written English communication skills

Ideal Candidate Profile

• Execution-focused with a doer mindset
• Thrives in structured task-heavy environments
• Able to work with minimal supervision and maintain consistent output quality
• Reliable consistent and process-oriented