Grant Writer + Executive Assistant

LEVATE Inc. is hiring on behalf of our client for a highly organized proactive and resourceful Grant Writer Executive Assistant to support senior leadership while helping secure Canadian grants and funding opportunities.

Our client is a fast-growing technology company in the retail and payments space helping businesses streamline operations through modern POS systems payment solutions and business technology services. They work closely with businesses across Canada to improve efficiency customer experience and day-to-day operations through smart scalable solutions.

This role is a hybrid of grant writing business research and executive support for the CEO and COO. You will play a key role in identifying funding opportunities preparing grant applications managing deadlines and helping leadership stay organized and focused on growth.

We are looking for someone who is sharp detail-oriented and highly dependablesomeone who takes ownership thinks ahead and knows how to use tools like ChatGPT and automation platforms to work smarter and faster.

What Youll Be Responsible For

Grant Writing Funding Research

• Research Canadian grants government funding programs and business incentive opportunities
• Identify grants relevant to the companys operations and future growth plans
• Prepare grant applications proposals and supporting documentation
• Track deadlines reporting requirements and follow-up actions
• Maintain a clear pipeline of active and upcoming funding opportunities
• Work closely with leadership to gather information needed for submissions

Executive Assistant Support

• Manage calendars meetings scheduling and follow-ups for the CEO and COO
• Organize reports presentations files and internal business documents
• Assist with inbox management and communication coordination
• Handle business research and special projects
• Support internal operations and help improve workflows
• Use AI tools and automation to improve efficiency and reduce manual work
• Provide day-to-day executive support and task management

What Were Looking For

• Previous experience in grant writing proposal writing or funding applications
• Strong executive assistant or administrative support experience
• Excellent written and verbal English communication
• Strong research organization and time management skills
• High attention to detail and ability to manage deadlines
• Strong proficiency in Microsoft Office (Word Excel PowerPoint Outlook)
• Comfortable using ChatGPT and AI tools to improve productivity
• Strong problem-solving ability and independent thinking
• Familiarity with Canadian grants is a strong advantage
• Experience with workflow automation tools is a plus

The Ideal Candidate

• Highly proactive and self-managed
• Professional dependable and trustworthy
• Strong sense of ownership and accountability
• Able to prioritize and manage multiple moving parts
• Thinks ahead and solves problems before they happen
• Always looking for better systems and smarter ways to work

Position Details

• Remote
• Full-Time
• Monday to Friday 9am to 5pm EST

How To Apply

Please send:

1. Your resume
2. A short introduction about your experience with grant writing and executive support
3. Examples of grants proposals or similar work youve completed (if available)

Subject Line: Grant Writer Executive Assistant Your Name

We are looking for someone exceptional who wants to grow long-term with a fast-moving business and make a real impact.