Divisional Research Administration Manager

Current Employees: If you are currently employed at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.

Job Category:

Employment Type:

Job Profile:

Job Summary:

Join the College of Letters & Science (L&S) for an exciting new role as a Divisional Research Admin Manager. Youll have an opportunity to make a positive impact by providing general research admin and finance support and lead a team of research and finance administratorsassigned to L&S units.

L&S has a new structure to address the needs of Workday and our units. Research admin (RA) HR and finance are organized into Administrative Regional Teams (ARTs) that report centrally to L&S admin while serving L&S departments and centers. This position will head the RA and finance staff in L&S ART 1.

Reporting to the Assistant Dean for Research Services and as part of the Research Services team the Divisional Research Admin Manager will include the following key functions:

• Support the research admin needs of the units being served by leading the ART 1 RA Team collaborating with faculty researchers dept and center admins other ART managers and staff and the L&S Divisional Pre-Award Team.

• In partnership with the Associate Dean for Innovation and Strategic Budgeting support the finance needs of ART 1 units and lead the Finance ART 1 team including finance initiators and cost center managers.

• Train supervise and evaluate team members as well as assign them work and grant and budget worktag roles.

• Serve as a Workday subject matter expert and a key point of contact for departments and division administrators.

• Collaborate with the Assistant Dean for Research Services and Associate Dean for Innovation and Strategic Budgeting to plan training communication and documentation of L&S Workday procedures and policy.

• Assist in assessing and improving our ART structure policies and services to best meet the needs of L&S departments and centers.

Following an initial onboarding period this position will have remote work flexibility up to 3 days per week and will work onsite a minimum of 2 days per week.

Key Job Responsibilities:

• Co-develops documents and communicates L&S Workday policies and procedures; plans Workday-related meetings and events

• Reviews and approves programmatic transactions spanning the life-cycle of sponsored projects to ensure compliance with institutional and/or sponsor policies and procedures

• Executes activities related to proposal submission contract negotiation and/or award setup on behalf of a unit

• Executes activities related to financial compliance audit or reporting on behalf of a unit

• Executes research administration operational policies and procedures including financial administrative staffing and compliance on behalf of a unit

• Serves as a key resource to leadership and staff in the unit as well as a liaison to partners and stakeholders

• Provides training to faculty staff and/or administrators within the unit regarding policy procedure and/or execution of sponsored project administration

• May supervise the day-to-day activities of research administration staff

Department:

College of Letters & Science Administration

L&S is the heart of UW-Madison and home to a tremendous breadth and depth of departments and degree-granting programs in the humanities; natural physical and mathematical sciences; social sciences; and the computing data and information sciences.

Compensation:

The expected salary range for this position is $72000 up to $103000 for highly experienced candidates. Actual pay within this range will depend on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation holidays and sick leave; competitive insurances and savings accounts; retirement benefits. Please review the summary of benefits for more information.

Required Qualifications:

• One year research admin experience preferably in higher education

• Experience supervising and training employees

• Ability to use strong analytical skills to accurately interpret and analyze financial data and effectively communicate summarized results

• Ability to foster and maintain collaborative effective relationships with chairs/directors supervisors staff and campus partners

• Demonstrated commitment to customer service excellence and a history of offering collaborative responsive and solution-oriented assistance

• Ability to use sound judgement and discretion in applying and interpreting laws rules policies and procedures

• Excellent administrative and organizational skills including identifying and solving problems both independently and collaboratively prioritizing and delegating tasks managing competing deadlines and paying attention to detail

Preferred Qualifications:

• 2 or more years of RA experience preferably in an institute of higher education

• Experience working with or leading a team that is responsible for financial data and/or budget generation

• Possess a leadership style that is collaborative fosters innovation and supports team development and success

• Experience offering guidance outreach and monitoring for compliance regarding complex research admin and/or fiscal policies in higher education governmental or other highly regulated setting

• Experience with improving processes managing change and/or applying systems thinking to work

Education:

Associates degree required.
Bachelors degree or higher with a focus in Financial project planning or a related area preferred.

How to Apply:

Click the Apply button to start the application process.

To be considered for this recruitment you must upload:

-Resume

-Cover Letter

In your cover letter please share specific examples of your research administration experience and/or other related experience (e.g. financial management). Help us understand your communication skills your judgement and management style.

There is only one attachment field; please upload all application materials here. All listed application materials must be submitted for your application to be considered. Please submit only the materials specified; additional materials will not be reviewed.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

Contact Information:

Maria Antezana

Relay Access (WTRS): 7-1-1. See RELAYSERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies crime statistics for the previous 3 calendar years and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.