Engineering Administrative Assistant
Job Location:
Job Location:
Canton, OH - USA
Monthly Salary:
Not Disclosed
Monthly Salary:
Posted on:
30+ days ago
Posted on:
Vacancies:
1 Vacancy
Vacancies:
Department:
Job Summary
Responsibilities:
* Maintain project spend by entering and updating all capital and expense portfolio data into database; request project charge numbers and support budget tracking in coordination with Finance.
* Prepare analyze and distribute monthly project spend labor and SAP based reports for capital and expense projects.
* Track and update engineering departmental and operational metrics including one pager metrics divisional vital fews and routine reporting.
* Manage experimental parts tracking and assist process engineers with quoting activities.
* Coordinate purchasing requests receipts documentation and contractor related materials.
* Own logistics and coordination for recurring engineering and plant meetings (including the daily 10:00 a.m. plant project meeting); prepare agendas consolidate slide decks capture meeting notes distribute action items and follow up on commitments.
* Schedule meetings conference rooms vendor and visitor visits and maintain shared calendars distribution lists and recurring meeting series.
* Organize onboarding for new employees contractors and interns including materials access requests and system setup coordination.
* Route and track access requests IT tickets facilities service tickets and other service requests for team members.
* Coordinate on site trainings seminars and external travel or training logistics including registrations documentation and itineraries.
* Manage shared inboxes collaboration platforms (e.g. Teams SharePoint) and shared folders with standardized naming and version control.
* Maintain and update SOPs templates checklists and controlled documents in accordance with plant documentation workflows; support audit preparation and documentation readiness.
* Track deadlines for project documentation presentations OneFile submissions and extension requests; send reminders and follow up with owners.
* Draft and distribute routine communications reminders and coordination emails on behalf of the engineering team.
* Handle miscellaneous administrative and coordination tasks that reduce non technical workload for engineers.
Education
* HS Diploma or GED Minimum
Experience
* Highly proficient with Microsoft Office tools such as Word Excel PowerPoint & Outlook
* Collaborate with key stakeholders to complete assigned tasks
* Experience with scheduling tools navigating stakeholder and location availability
Desired Skills
* 2 years of previous experience as an Administrative Assistant
* Strong organizational and prioritization skills with the ability to manage multiple projects deadlines and stakeholders simultaneously.
* Exceptional attention to detail in data entry documentation scheduling and reporting.
* Ability to anticipate needs follow up on open items and independently resolve routine issues.
* Professional written and verbal communication skills for interacting with engineers leadership vendors and cross functional teams.
* HS Diploma or GED Minimum
Experience
* Highly proficient with Microsoft Office tools such as Word Excel PowerPoint & Outlook
* Collaborate with key stakeholders to complete assigned tasks
* Experience with scheduling tools navigating stakeholder and location availability
Desired Skills
* 2 years of previous experience as an Administrative Assistant
* Strong organizational and prioritization skills with the ability to manage multiple projects deadlines and stakeholders simultaneously.
* Exceptional attention to detail in data entry documentation scheduling and reporting.
* Ability to anticipate needs follow up on open items and independently resolve routine issues.
* Professional written and verbal communication skills for interacting with engineers leadership vendors and cross functional teams.
Required Experience:
Junior IC
About Company
CCO is transforming consulting by prioritizing outcomes and rapid implementation.
