Administrative Assistant I-Psychiatry The Roussos Lab

The Administrative Assistant provides administrative support services for one or more individuals a department or a division. Assists supervisor in routine personnel budget and other operational details. Typically reports to a manager director or division head. Admin support is listed in the U24 grant.

as an intermediary between supervisor and other departmental staff by transmitting written and oral requests messages and instructions

Assists with budget preparation and is responsible for monitoring and maintaining records of expenses for variance reporting

Assists in the planning and logistical coordination of meetings and office activities forums and conferences

May review and revise brochures announcements or other informational items regarding program and/or departmental operations. Drafts edits and formats materials such as flyers leaflets and letters

May prepare minutes of meetings agendas correspondence statistical reports tables and other documents and transcribes dictation as needed

Prepares and follows up on purchase orders change orders check requests and petty cash vouchers. Processes and follows up on tuition and other forms of reimbursement for assigned staff

Makes travel arrangements and accommodations. Prepares travel reimbursements and expense reports

Screens and prioritizes all incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s)

Screens telephone calls answers routine inquiries or refers caller to the appropriate individual for response

May maintain files and correspondence with other PIs

May assist in processing payroll and/or maintaining the PTO system for the department

Performs other related duties

• Associates Degree in Secretarial Science or related field or HS/GED plus two years of related experience (Bachelors Degree preferred).
• 2-3 years administrative or medical office experience required