Finance Trainee Accounts & Compliance

The Finance Trainee Accounts & Compliance will support the Finance & Accounts Officer in maintaining accurate financial records processing payments managing accounts payable and ensuring statutory compliance. This trainee role provides a structured introduction to core accounting operations within a growing digital health company offering exposure to QuickBooks payroll inputs bank reconciliations and management reporting.

Reporting Line

Reports to: Finance Manager

Works closely with: Finance & Accounts Officer HR Operations and Procurement

Tasks

1. Invoicing Support

Assist in preparing and issuing client invoices accurately and on time.

Verify that invoices align with approved price lists and system records before issuance.

Provide invoicing cover when other team members are unavailable.

2. Accounts Payable Assistance

Collect review and organise supplier bills and supporting documentation for the Finance Officer.

Assist with weekly data entry of supplier bills into QuickBooks under supervision.

Help file ETR invoices and link them within the appropriate payment and filing systems.

Update the payments projections tracker with approved but unpaid invoices.

3. Petty Cash & Expense Recording

Record petty cash expenses weekly in QuickBooks under the guidance of the Finance Officer.

Support regular petty cash reconciliations and help prepare top-up requests.

Maintain accurate records of all petty cash transactions.

4. Payments Processing Support

Assist in maintaining the weekly payments tracker ensuring documentation is complete and accurate.

Help collate payment projections received from other departments ahead of the weekly payment run.

Support the preparation of clinic partner payouts for processing every Friday.

5. Statutory & Compliance Support

Assist the Finance Officer in preparing data required for statutory filings including PAYE VAT and Withholding Tax (WHT).

Help maintain organised records to support regulatory and tax compliance.

6. Reporting & Reconciliation Assistance

Assist in updating the cash flow report with current data.

Provide data inputs for monthly management accounts and Profit & Loss reports.

7. Systems & Price List Support

Assist in updating new tests and insurance provider pricing in the SMART EMR system.

Help ensure consistency between SMART EMR invoicing and the official price list.

Support any other finance and operations tasks as assigned.

Requirements

• A degree or diploma in Finance Accounting Commerce or a related discipline (recent graduates welcome).
• Foundational understanding of basic accounting principles (debits credits double entry).
• Proficiency in Microsoft Excel; exposure to QuickBooks or any accounting software is a plus.
• High level of accuracy and thoroughness when handling financial data.
• Organised reliable and able to work to deadlines.
• Good communication skills and the ability to work cooperatively with multiple teams.