Program Supervisor I

Agency

Dept of Transportation

Division

State Hwy Administrator - Div of Hwys

Job Classification Title

Program Supervisor I (NS)

Position Number

Grade

NC14

About Us

Its the mission of the NC Department of Transportation to connect people products and places safely and efficiently with customer focus accountability and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation.

Description of Work

Please note that all positions close at 12:00 AM on the posted closing date. You must apply by 11:59 PM prior to the posted closing date.

This is a repost. Previous applicants need to reapply to be considered.

INTERNAL POSTING-only temporary or permanent NC state government employees or layoff candidates with the State of North Carolina eligible for RIF priority reemployment consideration as described by GS 126May Apply

Serve as HR liaison for the Division of Highways. This position ensures efficient administrative services across 14 divisions Highway Operations Field Support Preconstruction Division of Planning and Programming Facilities Mobility and Safety and serves as a key liaison between the Chief Engineers Office and internal and external stakeholders. This position supports management and acts on their behalf for budget HR related and other administrative functions. Interprets and applies State and NCDOT personnel policies procedures guidelines and regulations including salary administration guidelines. Reviews all personnel related documents for compliance. Advises Chief Engineer and DOH staff on personnel issues/policies and works with the DOT Human Resources office to provide appropriate guidance to management for hiring salary administration and disciplinary actions. Reviews all DOH hiring packages for Chiefs approval. Reviews reallocation requests position transfers supervisory changes for DOH on behalf of Chief Engineer before submission to HR Classification and Compensation. Assists DOH employees and management with creating revising implementing interpreting and disseminating appropriate personnel policies and procedures as they relate to employee benefits FMLA administration Workers Comp recruiting and assigning personnel scheduling orientation tracking and posting of personnel vacancies etc. through the Beacon system. Makes administrative budgetary decisions regarding budget expenditures and line-item transfers. Prepares various HR reports; maintains Mission Critical requests. Prepare budget reports for management and interact with the Budget Director to ensure DOH complies with various budget directives such as implementing budget reductions salary reserves etc. Manages the NCVIP Program for the DOH by monitoring and reviewing DOH employees NCVIP and preparing reports for management. Serves as Training BSIP and IT Coordinator. Serves as backup P-card Administrator which includes reconciling transactions preparing P-card and Non-PO reports for the Chief Engineer. Serves as backup Travel Administrator - enters reviews and approves expenses for CEO and Directors. Performs other duties as requested.

This position requires a significant working knowledge of the policies procedures and programs and organization of the Department of Transportation. Comprehensive knowledge and understanding of principles and practices of personnel public and business administration. Thorough knowledge and understanding of personnel policies and practices. Must have the ability to exercise judgement and discretion in applying and interpreting policies and procedures. Considerable knowledge of purchasing and accounting practices and procedures. Comprehensive knowledge and understanding of how to use computer systems including SAP modules BEACON Workday LMS and other NCDOT systems to accomplish responsibilities. Strong knowledge and understanding of the laws and statutes related to government financial operations. Ability to gather organize and analyze financial information and other data. Ability to review examine and prepare documents. Ability to plan and direct fiscal activities. Ability to train and assist employees in business operations. Strong interpersonal skills to establish collaborative working relationships within agency and outside contacts. Ability to communicate information general guidelines and standard procedures. Must have considerable knowledge of the principles and procedures and state guidelines governing record management. Ability to manage plan assign and review the work of others. Considerable knowledge of office management practices letter composition and effective communication skills both oral and written. This position requires organizational skills to organize workflow. The position must be able to perform manage and coordinate administrative tasks research interpret and analyze DOT policies and procedures and make appropriate decisions. The position requires the ability to solve problems. The employee must also be able to train other administrative staff in the office practices of the Chief Engineers office.

Knowledge Skills and Abilities/Management Preferences

Salary Grade and Salary Range: NC14 $52592- $92036

Management prefers applicants with the following:

• Experience in office management functions to include personnel payroll budget management travel purchasing and records management.
• Experience using Microsoft Office Word Excel; Outlook Mail and Calendar SAP.
• Experience gathering and analyzing data/information and composing technical and administrative reports
• Demonstrated ability to independently analyze and interpret policy and procedures to resolve problems and questions
• Experience independently and accurately processing retrieving or referencing information from database systems using SAP Beacon Workday and LMS which includes Training and NCVIPs

Minimum Education and Experience

Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See the Education and Experience Equivalency Guide for details.

Bachelors degree from an appropriately accredited institution and three (3) years of experience related to the area of assignment; or an equivalent combination of training and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination harassment or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy childbirth or related medical conditions; and for religious beliefs observances and practices.

Recruiter:

Phagan Joe Hudson

Email: