Receipts Coordinator

The Receipts Coordinator is responsible for managing incoming payments recording financial transactions and maintaining accurate receipt documentation. This role ensures that all payments are properly tracked reconciled and applied to customer accounts in a timely and accurate manner.

The Receipts Coordinator works closely with accounts receivable billing and finance teams to support cash application processes and maintain financial accuracy.

This is a fully remote position; however applicants must currently reside in the United States and be legally authorized to work in the U.S. Applications from individuals residing outside the United States will not be considered.

Key Responsibilities

• Process and record incoming payments including checks wire transfers ACH and online payments
• Apply payments accurately to customer accounts and invoices
• Maintain and organize receipt documentation and financial records
• Reconcile daily cash receipts and investigate discrepancies
• Collaborate with billing and accounts receivable teams to resolve payment issues
• Monitor unapplied payments and ensure timely resolution
• Generate reports on cash receipts payment trends and account balances
• Assist with month-end closing and financial reporting activities
• Ensure compliance with company policies and accounting standards
• Respond to internal and external inquiries regarding payment status

Required Qualifications

• Associate or Bachelors degree in Accounting Finance Business Administration or related field
• 13 years of experience in accounts receivable cash application or financial operations
• Strong attention to detail and accuracy
• Proficiency in Microsoft Excel and accounting software
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Ability to handle confidential financial information responsibly
• Comfortable working independently in a remote environment

Preferred Qualifications

• Experience with accounting systems such as QuickBooks NetSuite or SAP
• Familiarity with accounts receivable processes and reconciliation practices
• Knowledge of GAAP principles and financial controls
• Experience working with payment processing systems
• Experience in high-volume transaction environments

Benefits

Eligible employees may receive the following benefits:

• Comprehensive medical dental and vision insurance
• 401(k) retirement plan with employer matching
• Paid time off (PTO) including vacation holidays and sick leave
• Life insurance and disability coverage
• Flexible remote work environment
• Professional development opportunities
• Employee wellness and assistance programs
• Potential performance-based bonuses

Work Authorization Requirement

Applicants must meet the following requirements:

• Must currently reside in the United States
• Must be legally authorized to work in the United States
• Applications from individuals residing outside the U.S. will not be considered