Project Maneger

Location: Hybrid at Foster City (3 days a week)

Max Bill Rate: $65hr W2 or $72hr c2c/1099 Self corp

Okay with H1B

Need minimum 15 years overall

Role Summary

The Procurement Integration Project Manager is responsible for leading end-to-end procurement integration activities for acquisitions. This role translates deal strategy into executable procurement plans by developing detailed timelines cross-functional governance models and clear end-to-end (E2E) procurement workflows. The role serves as the connective tissue across Procurement Finance Legal IT Accounts Payable Integration Management Office (IMO) and business stakeholders to ensure continuity of spend supplier stability and policy compliance through Day 1 and beyond.

This role is highly execution-oriented and requires strong program management discipline systems fluency (SAP Ariba contract lifecycle tools) and the ability to design pragmatic interim processes that evolve into steady-state operating models.

Key Responsibilities

Integration Planning & Program Management:

• Design and own the procurement integration roadmap including Day 1 readiness interim state and steady-state transition milestones.
• Develop and maintain detailed timelines of activities dependencies and decision points across supplier onboarding contracting PO/invoicing and system cutovers.
• Identify critical path items and risks (e.g. employee wave transitions invoice approval gaps supplier ownership changes) and proactively drive mitigation plans.
• Coordinate with the Integration Management Office (IMO) to align procurement activities with broader integration waves and change milestones.

E2E Procurement Process Design:

• Design and document end-to-end procurement workflows (Source-to-Contract Procure-to-Pay) tailored to integration scenarios.
• Create swimlane process maps that clearly define roles and responsibilities across:
• Legacy entity stakeholders
• New parent/company stakeholders
• Procurement
• Finance / FP&A
• Legal / Legal Ops
• AP / Shared Services

Define differentiated workflows for:

• Existing vs. new suppliers
• Existing vs. new spend
• Expedited / critical supplier scenarios
• Dual-system environments

Cross-Functional Governance & Decision Enablement:

• Establish clear decision frameworks for retain / terminate / amend contracts and suppliers.
• Ensure business ownership is explicitly assigned for suppliers contracts POs and invoice approvals at every stage of the integration.
• Facilitate cross-functional alignment sessions to drive timely decisions on:

• Budget approvals
• Spend thresholds and escalation paths
• Contract ownership transitions
• Supplier communication timing and messaging
• Additional identified dependencies
• Act as a neutral facilitator to resolve ambiguity where ownership authority or policy interpretation is unclear.

Supplier & Contract Transition Management:

• Partner with Procurement Legal and business stakeholders to:
• Identify critical suppliers and contracts
• Support contract review amendment termination or novation activities
• Coordinate bulk uploads into contract lifecycle systems
• Oversee supplier communication plans related to acquisition notices onboarding changes and billing updates.
• Ensure continuity of supplier performance management during ownership transitions.

Systems & Controls Enablement:

Design and coordinate procurement system strategies during integration including:

• Interim dual-system operations
• Supplier and PO transition timing
• Controls to prevent payment disruption
• Partner with Finance and AP to define interim approval documentation and audit-ready controls.
• Support reconciliation and reporting requirements across systems during transition periods.

Documentation Training & Change Enablement

Produce clear reusable integration artifacts including:

• Process overviews and playbooks
• Role-based guidance for business stakeholders
• Approval matrices and escalation models
• Support training for managers IMO partners and procurement contractors on new or interim workflows.
• Capture lessons learned and continuously improve integration templates and standards.

Required Qualifications

• • 8 years of experience in procurement sourcing finance operations or transformation roles
  • Demonstrated experience leading complex cross-functional programs (M&A integration experience is required
  • Deep understanding of Source-to-Pay / Procure-to-Pay processes
  • Hands-on experience with procurement and finance systems (e.g. SAP Ariba NetSuite contract lifecycle tools)
  • Strong ability to translate ambiguity into structured plans workflows and decisions
  • Excellent stakeholder management facilitation and communication skills

Success Measures

• • Day 1 readiness achieved with no disruption to critical suppliers or payments
  • Clear adopted E2E workflows with documented ownership and approvals
  • Timely contract and supplier transition decisions aligned to integration waves
  • Reduced operational risk and rework during system cutovers
  • Positive stakeholder feedback on clarity execution and decision enablement

Working Style & Mindset

• • Highly organized detail-oriented and comfortable operating in ambiguity
  • Pragmatic problem-solver who balances policy adherence with business continuity
  • Collaborative leader who builds trust across Procurement Finance Legal and the business
  • Continuous improvement mindset with a focus on reusable integration standards