Legal Support Specialist

Job Description

The San Francisco office is seeking to hire a Legal Support Specialist.

The Legal Support Specialist plays a key role in providing daily administrative and practice support to attorneys and legal professionals across multiple practice areas. The Legal Support Specialist works closely with paralegals and Legal Practice Coordinators (Legal Secretaries) to assist with document preparation coordination and general administrative support. The position requires the ability to perform clientbillable work as directed.

Responsibilities include but are not limited to preparing expense reports check requests new business memos and engagement letters; coordinating mailings and binder preparation; entering and maintaining calendar items; editing prebills; maintaining electronic files; assisting with travel arrangements; and scheduling meetings.

The Legal Support Specialist will also assist attorneys with document production compiling and organizing materials preparing and qualitychecking binders to ensure accuracy and proper collation and managing both physical and electronic files. Additional duties include creating hyperlinks assisting with electronic filings tracking deadlines related to filings compliance requirements and court dates (as applicable) and supporting the preparation of various forms filings and related documentation. Other responsibilities may be assigned as business needs require.

Qualifications:

The successful candidate will demonstrate a strong interest in the legal profession and be proficient in Microsoft Office including Word Excel and PowerPoint. The ideal candidate will possess excellent administrative and interpersonal skills with the ability to manage a highvolume desk accurately and efficiently while maintaining meticulous attention to detail. Strong proofreading skills along with solid Word Excel and overall computer proficiency are essential.

This role requires a positive selfmotivated professional with a strong work ethic polished demeanor and the initiative to successfully multitask and prioritize in a fastpaced environment. The current schedule requires a minimum of three days per week in the office with the flexibility to work remotely one to two days per week subject to change based on business needs. Flexibility to work overtime is required.

Candidate must be a team player and able to adapt to changing technologies and procedures. BA/BS degree required. Notary Public a plus.

Qualified applicants with arrest and conviction records will be considered for the position in accordance with the California Fair Chance Act.

California Pay range for this role with final offer amount dependent on skillset and experience is $55000 - $65000.

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.

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