Administrative Assistant, President's Office

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Job Posting Date:

Application Deadline:

Salary Information:

Department:

Job Description:

Madison College is hiring a full-time Administrative Assistant for the Presidents Office. This position supports the general administrative functions of the Presidents Office by completing a wide variety of tasks. The Administrative Assistants key responsibilities involve front desk support provision of initial support to employees and visitors assisting with scheduling preparing documents and reports District Board support procurement and project support and assisting college senior leaders as needed.

The Administrative Assistant reports to the Executive Assistant to the President and District Board.

Position Details:

Schedule: General Office hours are Monday through Friday 8:00am 4:30pm. This position is onsite with the option to work remotely up to two days per week. Remote work subject to change in accordance with Madison College policy.

Expected Progression: This position includes an expected progression plan. Upon meeting departmental criteria you will be eligible to receive a $1.00 per hour increase.

Benefits: Madison College provides a generous benefits package of vacation holidays health/vision/dental/life insurance options and you will be able to participate in the Wisconsin Retirement System (WRS).

Application Instructions: Cover Letter and Resume required*. This position will be open until filled with a first consideration date of May 17 2026 at 11:59 pm. After this date the recruitment may close without further notice. Interested applicants are encouraged to apply as soon as possible.

*Failure to include this document by the first consideration date will RESULT IN THE DISQUALIFICATION OF YOUR APPLICATION.

Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world tackle challenges and develop innovative solutions. Come be part of our great team!

Essential Responsibilities:

• Serves as the first point of contact for the Presidents Office in a full-time capacity by staffing the front desk. This includes answering the phone line as well as monitoring and responding to routine Presidents Office emails monitoring and responding to conference room requests assisting walk-ins and processing incoming and outgoing mail.

• Performs varied administrative support and duties including but not limited to: preparing and maintaining confidential documents and correspondence scheduling and supporting of meetings events and projects assisting in processing submissions to the colleges Policy Center assisting with Board meeting logistics and supporting the work of the executive leadership team and office operations.

• Provides procurement support in accordance with purchasing policies and procedures including assisting in ordering supplies equipment and services processing invoices and independently processing travel and purchasing card transactions and travel related credit card authorizations.

• Supports process improvements and maintaining procedures and assist in reviewing updating and improving processes and procedures.

• Maintains a commitment to the college mission vision and values.

• Other duties as defined by department college or officials.

Knowledge Skills & Abilities:

• Knowledge of administrative procedures scheduling practices and recordkeeping standards.

• Knowledge of scheduling systems academic processes and institutional policies.

• Skill in using administrative software and databases.

• Ability to apply standardized procedures policies and guidelines across administrative and academic functions.

• Ability to manage multiple processes meet deadlines and maintain accuracy in a fast-paced environment.

• Ability to exercise independent judgment and problem-solving on routine problems.

• Ability to maintain confidentiality.

• Skill in engaging positively with all populations and communities contributing to a safe and inclusive learning and work environment.

• Skill in effectively and respectfully communicating with others.

• Excellent customer service skills.

Minimum Requirements:

• Associate Degree or additional equivalent working experience.

• 1-2 years of relevant work experience.

Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

If you are experiencing application issues please contact us at the Talent Acquisition email or HR hotline .

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Madison Area Technical College does not discriminate on the basis of race color national origin sex disability or age in employment admissions or its programs or activities. Madison College offers degrees diplomas apprenticeships and certificates in Architecture & Engineering; Arts Design & Humanities; Business; Construction Manufacturing & Maintenance; Culinary Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law Protective & Human Services; Science Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at or Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the colleges nondiscrimination policies: Lisa Muchka Director Civil Rights and Compliance 1701 Wright Street Madison WI 53704 (608) 246.5221