Research Services Administrator

The position performs a wide range of administrative duties ranging from general clerical duties to complex administrative coordination including conducting research; preparing statistical reports and spreadsheets; preparing correspondence reports and presentations; handling information requests; assisting with special events and meetings; and maintaining project calendars and schedules. The position may assign work to or supervise first and second level office support positions students and temporary employees. The position is expected to research and extract data from such appropriate relational databases as FAST Banner Finance and GEMS; and utilize PolicyTech an electronic system for the administration of Research Foundation policies and procedures and Angus Anywhere an operational performance management system.

The responsibilities for this position include:

Research Park: Assists with coordination of construction projects during design and construction phases as well as the following move-in coordination. Prepares and develops financial projections/forecasts and what if scenarios. Assists with development of construction project budgets and financial administration including funding commitments. Verifies pay applications for supervisor review and approval. Assists with coordination of consultants and contractors on construction projects to ensure scope of work is met. Assists with coordination of new lease and renewal documents. Maintains secured access control to tenant and/or private spaces in accordance with the tenants wishes and Research Park policy and procedure. Coordinates special events and meetings with internal and outside parties utilizing Research Park resources.

Research Foundation Policies and Procedures: Conducts research and troubleshoots administrative matters. Gathers related data analyzes current and past practices and university or corporate best practices. Recommends changes in procedures or work flow to improve processes. Responsible for the implementation and administration of PolicyTech (or like software system) for management of all Research Foundation policies and procedures.

Research Foundation Operations: Gathers data and assists with development of operational and corporate budgets. Assists with the development of information flyers web sites newsletters reports internal forms and various materials to facilitate services.

Records Management: Maintains required records and reports establishing systems for retrieval of data in electronic and/or paper formats.

Coordinates with Student Assistants Supervisor to ensure event management and logistics for scheduled events within Research Park.

Performs other duties as assigned.

Minimum Qualifications

This position requires a masters degree in an appropriate field of study or a bachelors degree in an appropriate field and two years of experience in administrative services. Four additional years of directly relevant and progressively responsible administrative experience may be substituted for the bachelors degree.

Senate Bill 1310- The Florida Senate ( is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelors degree;
(c) Six years of direct experience for a masters degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree
Related work experience may not substitute for any required licensure certification or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Additional Information for Applicants

This position requires a Level I background check.

Hiring salary range: $44000 - $54000 commensurate with experience.