Executive Recruiting Coordinator

1 in 4 people in the US have a treatable mental health condition but most providers dont accept insurance making therapy too expensive for most people. Headways mission is to fix this by building a new mental healthcare system everyone can access. We started by solving the biggest barrier to care: insurance. The admin work - credentialing claims payment reconciliation - is a nightmare. Weve automated that.

But were going further. Over 70000 providers across all 50 states run their practice on our software serving over 1 million patients. We are building the best tools for therapists to run their entire practice reimagining the experience of finding a therapist and investing in the platform foundations to enable this at scale. We arent just a billing layer; we are becoming the platform where care actually happens.

Were a Series D company with $325M in funding (a16z Accel GV etc.) looking for exceptional people to help us achieve this mission. We want your time here to be the most meaningful experience of your career. Join us and help change mental healthcare for the better.

About the Role

Were hiring an Executive Recruiting Coordinator to own the candidate experience end-to-end across all of our senior and executive level this role you will operate as a strategic partner to our Executive Recruiters and Leadership team ensuring candidates feel taken care of and have a truly remarkable experience interviewing with Headway. Youll own complex scheduling across multiple senior stakeholders manage high-touch candidate logistics and ensure we are providing a white glove experience every time.

You Will

• Own interview scheduling end-to-end for all active senior level searches - managing complex multi-timezone calendars across senior candidates executives and cross-functional interview panels
• Serve as the primary coordination point of contact for executive candidates delivering a warm polished and organized experience at every touchpoint
• Maintain real-time accuracy in Greenhouse across all exec pipelines - candidate records interview stages and pipeline data
• Build and own the operational playbook for executive coordination - confirmation cadences prep material delivery debrief logistics to ensure the process is consistent and scalable
• Partner closely with senior recruiters to proactively flag scheduling risks resolve conflicts and keep searches moving without interruption
• Handle sensitive search details with discretion representing Headway professionally in every interaction with candidates and hiring leaders

Youd Be a Great Fit If

• You have 2 years coordinating executive or senior leadership searches before and understand what makes the candidate experience at that level different
• Your scheduling record is near-perfect - youre the person who catches the timezone error the double-booking and the missing confirmation before anyone else notices
• You can independently own a full portfolio of complex searches without daily direction - you know what needs to happen and you make it happen
• You communicate with polish and precision - your emails to VP and C-suite candidates are clear warm and professional without being stiff
• You think in systems - when somethings inefficient you dont just work around it you fix it and document it so it doesnt happen again
• You handle ambiguity and last-minute changes without losing your footing executive schedules shift constantly and you stay ahead of it

Compensation and Benefits:

The expected base pay range for this position is $124000-$146000 based on a variety of factors including qualifications experience and geographic addition to base salary this role may be eligible for an equity grant depending on the position and level.

We are committed to offering a comprehensive and competitive total rewards package including robust health and wellness benefits retirement savings and meaningful ownership opportunities through equity. Compensation decisions are made holistically ensuring fairness and alignment with market benchmarks while recognizing individual contributions and potential.

• Benefits offered include:
• Equity compensation
• Medical Dental and Vision coverage
• HSA / FSA
• 401K
• Work-from-Home Stipend
• Therapy Reimbursement
• 16-week parental leave for eligible employees
• Carrot Fertility annual reimbursement and membership
• 13 paid holidays each year as well as a Holiday Break during the week between December 25th and December 31st
• Flexible PTO
• Employee Assistance Program (EAP)
• Training and professional development

We believe a teams strength is in its people and we cannot achieve this mission without a team that reflects the diversity of this problem across race ethnicity gender sexuality age national origin religion family status disability military status and experience. Headway is committed to the full inclusion of all qualified individuals. As part of this commitment Headway will ensure that persons with disabilities are provided with reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process to perform essential job functions and/or receive other benefits and privileges of employment please inform the recruiter when they contact you to schedule your interview.

Headway participates in E-Verify. To learn more click here.

A notice to Headway applicants: To protect yourself against phishing and recruitment fraud please note that Headway only accepts applications through our official careers page at Headway will never refer you to external websites ask for payment or personal information or conduct interviews via messaging apps. All official communication will come from a @ email address. If you are contacted by someone claiming to be from Headway via an unofficial channel please do not share any information and report it as spam.