Position Title: School Office Associate

Pay Grade: 6 Period of Employment: 11 months

Description Approved/ Revised:6/24 FLSA Status: Non-Exempt

Supervised by and/or Reports to:School Administrator

General Responsibilities: Perform clerical work providing assistance to the public and routing calls to the proper person.

Essential Duties:
(This list is intended solely as an illustration of the various types of work performed. The omission of specific duties does not exclude their addition if they are similar to or a logical extension of the position.)

• Assists with student registration.
• Schedules Child Study IEP and eligibility.
• Sorts and distributes mail.
• Assists Cafeteria Monitor during lunch times.
• Works with the School Attendance Officer to manages and monitor student attendance; sends absentee and tardy letters.
• Inputs maintains and removes students emergency information into PowerSchool.
• Establishes and maintains good working relationships with staff students and parents.
• Assists office staff with administrative duties such as answering phones answering questions making calls home and attendance audits.
• Assists in the management of building key distribution and collection.
• Acts as back-up point of contact with the community school division and school based emergency personnel.
• Updates maintains and communicates car rider information.
• Acts as back up to school Administrative Associate 1.
• Performs other duties as assigned.

Requisite Knowledge Skills and Abilities:

• Ability to work well with students staff parents and law enforcement.
• Ability to work well in a school environment and have knowledge of school procedures and policies.
• Willingness to learn new technologies.
• Ability to initiate tasks and work independently.
• Ability to multitask.
• Strong computer skills.
• Flexibility
• Accurate and detail oriented.
• Good organizational skills.
• Ability to exercise appropriate judgment and work well under pressure in a variety of situations including crises.
• Serves as role model.

Requisite Education and Experience:

• Must possess a minimum of a high school diploma or equivalent.
• Prior clerical or administrative experience preferred.
• A comparable amount of training and experience may be substituted for the minimum qualifications.

Physical Requirements:

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see read talk hear handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment such as but not limited to: a personal computer calculator copier and fax machine. Some climbing stooping kneeling crouching reaching standing walking pushing pulling lifting grasping or repetitive motions required.

Manassas City Public Schools (MCPS) does not discriminate in employment nor in the provision of educational programs services and activities on the basis of race color religion national origin sex gender identity sexual orientation pregnancy childbirth or related medical conditions age marital status veteran status disability genetic information or any other basis prohibited by law.

This job description is intended to accurately reflect the position activities and requirements. It is neither intended to be nor should it be construed as an all-inclusive list of the responsibilities skills or working conditions associated with the position. The administration reserves the right to modify assign or remove duties as necessary.

Required Experience:

IC