Accounts & Administrative Assistant (Part Time)

Position Overview

We are seeking a motivated and detail-orientedAccounts & Administrative Assistant to join our finance team for a hands-on internship opportunity. This college-level position is ideal for students pursuing a degree in Accounting Finance or a related field who want to gain practical experience in bookkeeping financial reporting and day-to-day accounting operations. The intern will work closely with experienced team members receive mentorship and develop foundational skills in a professional accounting environment.

This internship offers valuable exposure to real-world accounting processes including month-end close support financial reporting and accounts payable/receivable tasks while building proficiency with industry-standard tools like QuickBooks and Excel.

Key Responsibilities

The Accounting Intern will support the accounting team with the following duties (training and supervision provided):

• Perform data entry and maintenance in QuickBooks Excel and internal software systems
• Assist with check processing and preparation of daily bank deposits
• Support bank and account reconciliations
• Help organize and file accounting documents (physical and digital)
• Input budget information into QuickBooks
• Prepare and update monthly reports including Profit & Loss statements customer aging reports check registers and budget vs. actual comparisons
• Assist with accounts receivable follow-up (e.g. contacting customers regarding past-due balances)
• Support Accounts Payable processes: invoice entry payment processing and vendor/subcontractor documentation
• Contribute to monthly accounting close procedures and year-end preparation tasks
• Perform general office duties as needed (filing scanning copying and answering phones)

Learning Outcomes

Interns will gain practical experience in full-cycle bookkeeping financial statement preparation and accounting software proficiency skills highly valued in entry-level accounting roles.

Qualifications & Requirements

• Currently enrolled in an accredited college or university pursuing a Bachelors degree in Accounting Finance Business Administration or a related field.
• Strong interest in accounting and a desire to learn professional bookkeeping practices
• Basic familiarity with Microsoft Excel and QuickBooks (or willingness to learn quickly)
• Fast and accurate data entry skills with strong attention to detail
• Excellent organizational skills and ability to manage multiple tasks
• Professional communication skills (written and verbal)
• Reliable motivated and able to work both independently and as part of a team

Preferred Qualifications

• Completion of introductory Accounting or Financial Accounting coursework
• Microsoft Office certification (Word Excel) is a plus
• Prior office or customer service experience is helpful but not required

This is a great opportunity for a driven student looking to build a strong foundation for a future career in accounting. Successful interns may have the opportunity to extend their internship or transition into a part-time role.

Required Experience:

Junior IC