Administrative Assistant Student Services (Full-Year)

POSITION : Student Services Administrative Assistant (Full-Year position)

QUALIFICATIONS:

• Prior experience in an administrative role preferably in a school or special education setting
• Strong organizational communication and interpersonal skills
• Ability to manage multiple priorities and maintain confidentiality
• Experience with financial systems student information systems and/or state reporting platforms preferred

ESSENTIAL JOB FUNCTIONS:

• Serve as the primary point of contact for the Student Services Office including answering and triaging phone calls and supporting family inquiries with professionalism and sensitivity
• Maintain confidential student records staff files and department documentation
• Assist Student Services staff with clerical and operational needs as required
• Communicate with families regarding special education processes procedures and available resources
• Respond to and help de-escalate concerns ensuring a supportive and solution-oriented approach
• Coordinate communications including annual notices to families regarding special education regulations and process independent education evaluations
• Process staff timesheets and support payroll coordination
• Coordinate ordering and distribution of supplies for Special Education staff
• Manage purchasing processes including preparing and submitting purchase orders and coordinating with vendors
• Process accounts payable including invoice review coding and submission for payment
• Manage state and federal special education grants (e.g. IDEA and Early Childhood grants) including preparation submission tracking expenditures and ensuring compliance with grant timelines
• Complete and submit required reports to the Massachusetts Department of Elementary and Secondary Education (DESE) including but not limited to Indicator Reports End-of-Year Restraint and McKinney-Vento reporting
• Coordinate mandated screening programs including but not limited to Preschool Screening including scheduling communication and logistics
• Support planning and coordination of Extended School Year (ESY) programming including staffing transportation family communication and documentation
• Assist with coordination of paraprofessional professional development and in-service training
• Coordinate tutoring services including scheduling and communication with staff and families
• Oversee Medicaid reimbursement processes including monitoring staff compliance and timelines
• Maintain inventory and tracking systems for department technology and equipment including administration of app licensing programs
• Coordinate and schedule special education transportation and resolve day-to-day transportation changes. To include communication with vendors drivers schools and families.
• Track maintenance for department vehicles

REPORTS TO: Director of StudentServices

START DATE: July 1 2026

SALARY: $19.08 to $26.09 per hour per Admin Assistant contract plus $1000 annual transportation stipend

APPLICATION PROCESS:

Submit letter of application to:

Nathan Loux Director of Student Services

35 Fox Road

Dalton MA 01226

Central Berkshire Regional School District in accordance with its non-discrimination and zero tolerance policy does not discriminate in its programs activities facilities employment or educational opportunities on the basis of race color age disability sex religion national origin sexual orientation homelessness veteran status or gender identity and does not tolerate any form of discrimination intimidation threat coercion and/or harassment that insults the dignity of others by interfering with their freedom to learn and work. M.G.L. c.76 s5

Required Experience:

Junior IC