Administrative Associate Data Defense & Governance, IT

Are you an organized detailoriented earlycareer professional who enjoys keeping teams running smoothly Do you take pride in strong communication thoughtful scheduling and supporting others in meaningful work If youre ready to grow your career while supporting innovative Data Analysts in a fastpaced IT environment this could be a great next step.

About the Role

Were looking for an Administrative Associate to support a team of IT Data Analysts who solve complex problems and deliver insights that this role youll be a trusted partnerkeeping calendars aligned priorities on track and daytoday operations running seamlessly.

This is an excellent opportunity for someone early in their career who has handson administrative leadership or scheduling experience and wants exposure to a professional IT environment with room to learn and grow.

What Youll Do

Stay Organized & On Track

• Manage calendars files records and digital documentation with accuracy and care

• Track deadlines action items and followups to ensure nothing falls through the cracks

• Maintain orderly systems that help the team stay focused and productive

Communicate with Confidence

• Draft and manage professional emails correspondence and basic reports

• Communicate clearly and respectfully with team members leaders and partners

• Listen closely to requests ask clarifying questions and anticipate needs

Manage Time & Priorities

• Balance multiple priorities while staying calm and adaptable

• Respond effectively to changing deadlines and urgent requests

• Proactively schedule and coordinate meetings to support team leaders

Use Technology Effectively

• Work confidently in Microsoft M365 (Outlook Word Excel PowerPoint Teams)

• Manage calendars meeting tools virtual links and shared files

• Maintain digital documents and collaborate using filesharing platforms

Coordinate Scheduling & Logistics

• Schedule meetings reserve rooms manage agendas and prepare materials

• Coordinate virtual meetings and inperson logistics

• Support basic travel expense and event coordination as needed

What Were Looking For:

Required Skills & Experience

• Strong organization skills and attention to detail

• Clear written and verbal communication abilities

• Ability to manage time prioritize tasks and handle shifting requests

• Comfort using Microsoft Office / M365 tools

• Experience scheduling meetings or coordinating logistics (academic volunteer or professional experience welcomed)

• At least 2 years of administrative or related experience ideally in a medium to large organization

Nice to Have

• Early leadership experience (office coordination or similar)
• Exposure to professional or corporate environments
• Interest in technology data or ITrelated work
• Experience supporting teams rather than working independently

Why Youll Enjoy This Role:

• Entrylevel role with meaningful responsibility and visibility
• Support collaborative analytical teams doing impactful IT work
• Build professional skills in communication organization and coordination
• Gain experience in a structured environment with supportive leaders

If youre ready to bring your organizational strengths scheduling skills and positive energy to a role where your work truly supports others wed love to hear from you.