Grant Financial Admin II

This position is responsible for reviewing administering auditing and accounting for assigned contracts and awards made to USF from external sponsors (e.g. Federal state and private industry.); monitors sponsored research projects for regulatory and statutory compliance and proper fulfillment of sponsor and University commitments made in the agreement. Responsible for assisting departmental contacts such as faculty Principal Investigators (PIs) and administrative staff by providing budget and financial information for the sponsored project giving guidance and direction on proper budget/expenditure procedures and financial control.

The responsibilities for this position include:

Reviews contract terms and conditions to ensure reporting time frames and requirements are communicated at the on-set of the project. Builds appropriate and complete recordkeeping controls to maintain the Universitys official records of a sponsored research project. Accurately sets up the grant budget including cost sharing and all documentation and responsibilities required by the sponsoring agency to the PIs and associated grant staff.

Prepares invoices manages the sponsor billing process and generates budget reports per the contractual requirements of the sponsoring agency.

Monitors and verifies any payroll and non-payroll expenditure transfers budget transfers tuition charges extra compensation and other budget transactions on the grant. Reviews and confirms the eligibility of these budget transactions and evaluates the effect each has on effort reporting and cost sharing commitments.
Monitors cash budget and expenses and is responsible for the overall financial management of projects to ensure these transactions are in agreement with the awarded contract terms and USFs policies and objectives.

Establishes cost sharing budgets and expenditure plans in appropriate University systems (FAST/BANNER). Provides assistance with modifications to budget items.

Serves as a liaison with sponsoring agencies academic administrators faculty members PIs University Payroll Office of Research and other areas within the University Controllers office on all sponsored project financial matters and assists with resolving any grant budgetary problems.

Performs other duties as assigned.

Minimum Qualifications

The position requires a Bachelors degree and 2 years of research administration or other professional administrative experience directly related to the position; or a Masters degree. Progressively responsible related experience may substitute for the required education on a year for year basis.

Degree Equivalency Clause: Four years of direct experience for a bachelors degree.
Senate Bill 1310- The Florida Senate ( is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelors degree;
(c) Six years of direct experience for a masters degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree
Related work experience may not substitute for any required licensure certification or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Additional Information for Applicants

This position requires a Level I background check.

Hiring salary range: $56966 - $71207.50