HR Coordinator

On-Site Monday - Friday Position

Recognized by Newsweek in 2024 and 2025 as one of Americas Greatest Workplaces for Diversity

Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self join us! Youll earn more than a paycheck; you can find opportunities to grow your career through professional development as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance life insurance and retirement plans are available and vary by employment status.

Part and Full Time Benefits Eligibility

• Medical Dental Vision insurance
• 401(k)
• Associate assistance program
• Employee discounts
• Referral program
• Early access to earned wages for hourly associates (outside of CA)
• Optional voluntary benefits including ID theft protection and pet insurance

Full Time Only Benefits Eligibility

• Paid Time Off
• Paid holidays
• Company provided life insurance
• Adoption benefit
• Disability (short and long term)
• Flexible Spending Accounts
• Health Savings Account
• Optional life and dependent life insurance
• Optional voluntary benefits including accident critical illness and hospital indemnity Insurance and legal plan
• Tuition reimbursement

Base pay in range will be determined by applicants skills and experience. Temporary associates are not benefits eligible but may participate in the companys 401(k) program.

Veterans transitioning active duty military personnel and military spouses are encouraged to apply. To support our associates in their journey to become a U.S. citizen Brookdale offers to advance fees for naturalization (Form N-400) application costs up to $725 less applicable taxes and withholding for qualified associates who have been with us for at least a year.

The application window is anticipated to close within 30 days of the date of the posting.

The HR Coordinator provides administrative and operational support across multiple HR functions to ensure smooth and efficient processes that support associates leaders and the organization. This role serves as a key point of contact for HR-related inquiries supporting pre-employment processes onboarding compliance data management and day-to-day HR operations.

1. Coordinate new hire onboarding including processing background checks managing paperwork and ensuring timely completion of pre-employment requirements.

2. Initiates and tracks the pre-employment process for new hires from start to finish; this includes but is not limited to entering applicants information into tracking applications initiating reference assessments initiating and reviewing background and drug screenings tracking the status of each applicant daily and communicating with recruiters and field support teams as needed throughout the process.

3. Processes and tracks internal associate transfers promotions and status changes.

4. Provides excellent customer service experiences assists candidates and hiring managers through the onboarding process.

5. Identifies and resolves pre-employment issues by researching troubleshooting and/or escalating the issues to Supervisor.

6. Serves as a resource to communities and recruiters for pre-employment processes including providing training on process/systems as needed.

7. Prepares subpoena requests for processing.

8. Maintains associate personnel files in line with company policies and government regulations. Retains records in line with company record retention requirements.

9. Ensure compliance with federal state and local employment laws and company policies.

10. Assist in HR programs associate engagement initiatives and special projects as assigned.

This job description represents an overview of the responsibilities for the above referenced position. It is not intended to represent a comprehensive list of responsibilities. An associate should perform all duties as assigned by his/ her supervisor.

Education and Experience

• High School Diploma or General Education Degree (GED) required.
• Bachelors Degree in Human Resources Business Administration or other related field preferred.
• Minimum one to three years related experience in recruiting and/or human resources required.
• Additional years of relevant experience can be substituted for the education requirement on a year for year basis.
• Previous experience in data entry customer service and drafting/editing letters preferred.
• Proficiency in Microsoft Word Excel and Outlook.
• Knowledge of HRIS systems including Oracle preferred.

Certifications Licenses and Other Special Requirements
None

Physical Demands and Working Conditions

• Standing
• Walking
• Sitting
• Use hands and fingers to handle or feel
• Reach with hands and arms
• Talk or hear
• Ability to lift: up to 25 pounds
• Vision
• Requires interaction with co-workers residents or vendors

Brookdale is an equal opportunity employer and a drug-free workplace.