Elections Specialist Temporary

Institute Of Electrical And Electronics Engineers

Job Location:

Piscataway, NJ - USA

Monthly Salary: Not Disclosed

Posted on: 12 hours ago

Vacancies: 1 Vacancy

Department:

Administration

Job Summary

Job Summary
The primary purpose of this position is to support the program and operational activities of the IEEE Annual Election and its corresponding projects programs and committees to ensure timely accurate and effective elections. This position reports to and collaborates with the Senior Program Manager of Elections and interfaces with professional staff colleagues volunteers annual election candidates and vendors. This person plans implements tests monitors and optimizes campaign messaging and the election ballot package. This person contributes to the development and ongoing evolution of campaigning and elections.

Additionally the position serves as the primary staff support for the Tellers Committee assists the Election Oversight Committee and provides operational support for other governance-related activities and projects as assigned. This position functions as an individual contributor and has authority to approve purchases contracts and expenditures up to $5000 in budgeted funds including meeting planning and related costs volunteer travel costs expenditures related to the IEEE Annual Election and activities of the Tellers and Election Oversight Committees.

Key Responsibilities

Facilitates the daily management and support of the IEEE Annual Election program operations and related timelines specified in IEEEs governing documents
Partners with IEEE Information Technology on data files site administration project requests and related testing
Develops and implements the annual campaign messaging program which includes working with the candidates and IT formatting proofreading scheduling testing and evaluating
Collects candidates bios formats proofs and interacts with the candidates to secure a final representation; creates and implements the ballot package; works with the vendor for testing production and results
Leads activities related to website content updates including IEEE and vendor sites.
Serves as staff secretary to the Tellers Committee which includes the facilitation of the Committees responsibilities in overseeing the annual election and its petition process such as determining the ballot package characteristics implementing campaign messaging tallying the annual election results in consultation with the committee chair and advises senior volunteers and staff on election-related activities ensuring continuity in the face of annually changing volunteer leadership; coordinates and supports the Election Oversight Committees activities including logistics management agenda material development creation of minutes; conducts follow up as needed
Reviews stakeholder feedback to identify and execute continuous cost and performance improvement in accordance and in the support of IEEE strategies and initiatives
Analyzes and manages voter support requests and works closely with the IEEE Contact Center to resolve member related support tickets
Processes expense reports for IEEE Committees assigend

Education

Bachelors degree or equivalent experience such as Communications or Business Administration and/or equivalent relevant experience Req

Work Experience

2-4 years Operations and program management Req
Member or Customer experience support preferred Pref

Skills and Requirements

Demonstrated ability for effectively and efficiently working with and supporting volunteers/committees or customers for high-impact results preferred
Must be able to work in a fast-paced cross-functional/solution-oriented team environment
The individual must have excellent verbal and written communication skills
Must demonstrate the highest degree of professionalism when dealing with sensitive and/or confidential matters; maintains confidentiality
Excellent organizational skills ability to manage several projects simultaneously and comfortable working under tight deadlines.
Positive proactive work attitude and ability to excel in a fast-moving work environment with changing priorities
Must be a technologically savvy knowledge worker who seeks new solutions to business challenges
Proficiency in working with computers and software including Microsoft Office and Google apps; knowledge of SmartSheet Tablea and BoardEffect is a plus
Must be able to travel internationally and domestically. Estimate 2-3 times per year for approximately 3 days each occurrence.
Must possess an understanding of financial activities to assists in the budget and financial forecasts
As a member of the Corporate Governance staff this person must be a valued participant by identifying and facilitating ways to innovate and improve IEEE and by working collaboratively and comfortably with the highest levels of management and volunteers.

Other Requirements:
As defined in IEEE Policies individuals currently serving on an IEEE board or committee are not eligible to apply.

PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support this includes all persons in F (both CPT and OPT) J H L or O status.

For information on work demands and conditions required for this position please consult the reference document ADA Requirements. This position is classified under Category I - Office Positions.

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.

Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts managements right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.

Required Experience:

Job Summary The primary purpose of this position is to support the program and operational activities of the IEEE Annual Election and its corresponding projects programs and committees to ensure timely accurate and effective elections. This position reports to and collaborates with the Senior Progra...

Facilitates the daily management and support of the IEEE Annual Election program operations and related timelines specified in IEEEs governing documents
Partners with IEEE Information Technology on data files site administration project requests and related testing
Develops and implements the annual campaign messaging program which includes working with the candidates and IT formatting proofreading scheduling testing and evaluating
Collects candidates bios formats proofs and interacts with the candidates to secure a final representation; creates and implements the ballot package; works with the vendor for testing production and results
Leads activities related to website content updates including IEEE and vendor sites.
Serves as staff secretary to the Tellers Committee which includes the facilitation of the Committees responsibilities in overseeing the annual election and its petition process such as determining the ballot package characteristics implementing campaign messaging tallying the annual election results in consultation with the committee chair and advises senior volunteers and staff on election-related activities ensuring continuity in the face of annually changing volunteer leadership; coordinates and supports the Election Oversight Committees activities including logistics management agenda material development creation of minutes; conducts follow up as needed
Reviews stakeholder feedback to identify and execute continuous cost and performance improvement in accordance and in the support of IEEE strategies and initiatives
Analyzes and manages voter support requests and works closely with the IEEE Contact Center to resolve member related support tickets
Processes expense reports for IEEE Committees assigend

Education

Bachelors degree or equivalent experience such as Communications or Business Administration and/or equivalent relevant experience Req

Work Experience

2-4 years Operations and program management Req
Member or Customer experience support preferred Pref

Skills and Requirements

Demonstrated ability for effectively and efficiently working with and supporting volunteers/committees or customers for high-impact results preferred
Must be able to work in a fast-paced cross-functional/solution-oriented team environment
The individual must have excellent verbal and written communication skills
Must demonstrate the highest degree of professionalism when dealing with sensitive and/or confidential matters; maintains confidentiality
Excellent organizational skills ability to manage several projects simultaneously and comfortable working under tight deadlines.
Positive proactive work attitude and ability to excel in a fast-moving work environment with changing priorities
Must be a technologically savvy knowledge worker who seeks new solutions to business challenges
Proficiency in working with computers and software including Microsoft Office and Google apps; knowledge of SmartSheet Tablea and BoardEffect is a plus
Must be able to travel internationally and domestically. Estimate 2-3 times per year for approximately 3 days each occurrence.
Must possess an understanding of financial activities to assists in the budget and financial forecasts
As a member of the Corporate Governance staff this person must be a valued participant by identifying and facilitating ways to innovate and improve IEEE and by working collaboratively and comfortably with the highest levels of management and volunteers.