Job Description Summary

Job Description

Key Responsibilities

1. Import & Export Operations Management

• Manage end-to-end import and export logistics activities for shipments into and out of India.
• Ensure timely and cost-effective transportation of materials equipment and finished goods.
• Coordinate with freight forwarders customs brokers shipping lines airlines and transporters for smooth execution.
• Monitor shipment schedules track deliveries and resolve delays or operational issues.
• Optimize logistics flows to improve service levels and reduce costs.

2. Customs Clearance & Trade Compliance

• Ensure compliance with Indian customs laws DGFT regulations FEMA requirements GST implications and other applicable trade laws.
• Oversee preparation review and accuracy of all import/export documentation including:
  • Commercial invoices
  • Packing lists
  • Bills of lading / airway bills
  • Shipping bills
  • Bills of entry
  • Certificates of origin
  • Insurance documents
  • Import/export licenses and permits
• Liaise with customs authorities government agencies and internal compliance teams as needed.
• Ensure proper classification valuation and duty/tax application for imported and exported goods.
• Maintain full compliance with company policies and global trade controls.

3. Stakeholder & Vendor Management

• Manage relationships with freight forwarders CHA/customs brokers transporters shipping agents and warehouse service providers.
• Negotiate freight rates and service agreements to achieve cost and service targets.
• Collaborate with sourcing procurement project management manufacturing sales finance and legal teams.
• Act as the central point of contact for logistics escalation and shipment-related decision-making across India operations.
• Local Outbound logistic operation & alignment with international shipment.
• Documentation compliance in consultationwith CHA and customer need.
• LTI - Final product dispatch in form of transformer/part dispatch management in consultation with export invoicing & custom clearance.
• LTI - Final product dispatch in form of transformer/part dispatch management- day to day operation co-ordination.
• Import shipment management of product under warranty or repair job from out side India.

4. Cost Control & Performance Management

• Develop and manage logistics budgets related to import/export activities.
• Track freight duty demurrage detention warehousing and transportation costs.
• Identify opportunities for cost reduction route optimization consolidation and improved carrier performance.
• Establish and monitor KPIs such as on-time delivery clearance lead time freight cost per shipment and compliance accuracy.

5. Documentation Systems & Reporting

• Ensure accurate maintenance of shipment records compliance files duty records and audit documentation.
• Use ERP TMS and logistics tracking systems for planning execution and reporting.
• Prepare periodic management reports on logistics performance risks compliance status and cost trends.
• Support internal and external audits related to customs trade compliance and logistics operations.
• Have knowledge for Duty free License & Shipment clearance as duty free

6. Risk Management & Continuous Improvement

• Identify operational risks related to delays port congestion customs issues non-compliance and supplier/carrier performance.
• Develop contingency plans for critical shipments and business continuity.
• Lead process improvement initiatives to enhance visibility efficiency and control in logistics operations.
• Drive standardization of logistics procedures and best practices across India.

Required Qualifications

• Bachelors degree /Diploma in Supply Chain Logistics Commerce Business Administration International Trade or related field.
• 815 years of relevant experience in import/export logistics international transportation customs clearance and trade compliance.
• Strong understanding of Indian import/export regulations customs procedures and documentation requirements.
• Experience managing freight forwarders customs brokers and transportation providers.
• Knowledge of Incoterms HS classification duty structures and cross-border shipping processes.
• Experience with ERP systems such as SAP Oracle or similar platforms.
• Strong analytical negotiation and problem-solving skills.
• Excellent communication and stakeholder management capabilities.
• Experience in manufacturing industrial engineering EPC energy or project logistics environments.
• Knowledge of bonded warehousing free trade agreements special economic zones and export incentive schemes.
• Familiarity with global trade compliance standards and multinational business operations.

Key Skills & Competencies

• Import/export operations management
• Customs clearance and trade compliance
• Freight and transportation management
• Vendor and contract management
• Cost optimization
• Documentation accuracy
• Risk management
• ERP/TMS systems proficiency
• Cross-functional collaboration
• Leadership and team management

Additional Information