Manager, Payroll and Benefits

Manager Payroll and Benefits

Full-time FAS staff

Washington DC

Why FAS

*MUST RESIDE IN THE DC Maryland Virginia AREA*

Does FAS sound like an organization that you would be energized to join Is it aligned to your values

The Federation of American Scientists (FAS) takes quite seriously our role as a beacon and voice for the science community.

FAS has a rich history: after the devastating bombings of Hiroshima and Nagasaki in 1945 a group of atomic researchers deeply concerned about the use of science for malice created an organization committed to using science and technology to benefit humanity.

The group they created the Federation of Atomic Scientists soon became the Federation of American Scientists in recognition of the hundreds of scientists across diverse disciplines who joined together to speak with one voice for the betterment of the world.

Today we are a group of entrepreneurial intrepid changemakers forging a better future for all through the nexus of science technology and talent. We value equity inclusion and transparency. As a collective we are building an organization focused on being impact-driven customer-focused and growth-oriented as a force for good in the world.

Skills and Expertise: Must Haves

What skills do you need to show proficiency (or higher) in order to be a strong candidate

• Bachelors degree or higher in Human Resources Business Administration Accounting Finance or related field.
• 5 years of experience in benefits and payroll administration
• Strong understanding of employee benefits programs and payroll processes
• Intermediate to advanced Excel skills
• Previous experience with HRIS software is highly desirable
• Proven ability to build and maintain effective working relationships at all levels across the organization
• Strong attention to detail and ability to manage sensitive and confidential information
• Excellent communication interpersonal and negotiation skills
• Strong organizational analytical and problem-solving abilities

• Certified Benefits Professional (CBP) or similar certification
• Experience working in a non-profit organization

Whats the elevator pitch for the role

The Federation of American Scientists is searching for a Benefits & Payroll Manager to join our People & Culture team and play a key role in supporting our employees and ensuring financial accuracy behind the scenes.

In this position youll handle benefits administration and reconciliation contribute to a broad range of administrative and payroll tasks that keep our operations running smoothly. This position plays a vital role in ensuring our team is supported through accurate compliant administration of pay and benefits programs. This role combines technical expertise with a people-first approach ensuring employees are paid correctly benefits are administered smoothly and HR policies align with organizational values and legal standards.

This position partners closely with Finance People & Culture and external vendors to manage systems streamline processes and enhance the employee experience across the organization.

This is an ideal opportunity for someone who thrives in a collaborative mission-driven environment and is comfortable managing confidential information with integrity and precision.

At the Federation of American Scientists we believe in embracing a growth oriented and entrepreneurial mindset to drive impact for our colleagues our customers and the world. The Benefits & Payroll Manager Specialist will report to the Director of People & Culture.

What youll do: (Core responsibilities)

Benefits & Payroll Administration

• Administer and support employee benefits programs (health retirement leave and related plans) including open enrollment and life event changes
• Serve as a primary point of contact for employee questions related to payroll and benefits ensuring a high-quality employee experience
• Own and process semi-monthly payroll ensuring accuracy timeliness and compliance with federal state and local regulations
• Maintain payroll records including deductions tax withholdings and adjustments (e.g. retro pay off-cycle payments)
• Reconcile payroll and benefits accounts including invoices deductions and vendor reporting; partner with Finance on audits and reporting
• Manage relationships with payroll and benefits vendors to ensure accurate processing issue resolution and timely tax filings
  Ensure compliance with applicable laws and regulations (FLSA IRS ACA ERISA COBRA etc.)
• Contribute to process improvements and support broader HR operations and employee lifecycle activities as needed

• Administer and support employee benefits programs (health retirement leave and related plans) including open enrollment and life event changes
• Support onboarding and offboarding processes related to payroll benefits and HR systems
• Assist with HRIS data management and ensure data accuracy across systems
• Provide general HR support across the employee lifecycle including responding to employee inquiries and supporting People & Culture initiatives
• Contribute to process improvements and documentation to enhance efficiency and employee experience
• Collaborate with cross-functional teams to support organizational needs and special projects

Compliance and Reporting

• Ensure all payroll and benefits programs comply with applicable laws (ACA ERISA COBRA HIPAA FMLA etc.)
• Maintain accurate payroll and benefits records including tax withholdings and deductions
• Support audits and reporting requirements in partnership with Finance and external partners
• Prepare and file required reports such as ACA filings 403(b) or 401(k) contributions and benefits audits.
• Assist in maintaining and updating payroll and benefits-related policies and procedures

Salary Range

$70000-$82000

Hiring Statement

Dont check off every box Apply anyway! Studies have shown that women and people of color are less likely to apply for jobs unless they meet every listed qualification. At FAS we are dedicated to building a diverse and inclusive workplace and developing new voices. If youre excited about this role but your past experience doesnt align perfectly we encourage you to apply anyway you might just be the right candidate.

The Federation of American Scientists is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion gender identity or expression national origin age disability genetic information marital status amnesty or status as a covered veteran in accordance with applicable federal state and local laws. The Federation of American Scientists prohibits discriminating against employees and job applicants who inquire about discuss or disclose the compensation of the employee or applicant or another employee or applicant. Employment is contingent on successful verification of eligibility to work in the United States.