Administrative Specialist I

Agency

Dept of Transportation

Division

State Hwy Administrator - Div of Hwys

Job Classification Title

Administrative Specialist I (S)

Position Number

Grade

NC08

About Us

Its the mission of the NC Department of Transportation to connect people products and places safely and efficiently with customer focus accountability and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation.

Description of Work

Please note that all positions close at 12:00 AM on the posted closing date. You must apply by 11:59 PM prior to the posted closing date.

This position performs a variety of tasks associated with the manipulation maintenance update and analysis of the database associated with thousands of lines of inventory maintained by the Central Inventory Distribution Center. Personnel in this position are the primary interface between physical and electronic inventory. This position is responsible for the daily processing of requisitions from field locations by converting requisitions to stock transport orders issuing stock transport orders and preparation of pick tickets for warehouse personnel for issuing to field units. This position requires considerable thinking analysis and judgment when comparing receipt documentation to materials delivered proper stocking and issuing documentation to pulled materials as well as packaging of materials for distribution. Will assist with all outstanding orders and backorders as needed as well as filling in person requests. This position is responsible for working with vendors to make sure all goods receipts and invoices are accurate before entering into the SAP and Ariba systems for payment and adjusting when needed. Assist with annual physical inventory preparation and actual counting of inventory. This position interfaces with manufactures vendors delivery services customers and other DOT personnel in the process of ordering receiving issuing delivering and solving problems associated with the daily operations of the warehouse. Initiate corrective action as part of problem solving and recommend policy and procedure that may prevent re-occurrences. Position will review mail for invoices associated with warehouse activities. Position may require overtime during adverse weather conditions to ensure NCDOT field units are supplied. Other duties as assigned.

Knowledge Skills and Abilities/Management Preferences

Salary Grade and Salary Range: NC08/$39244 - $68679

Management prefers applicants with the following:

• Knowledge of general inventory warehouse principles and procedures
• Experience providing internal and external customer service by telephone personal contact and writing
• Experience using software programs such as Microsoft Office Suite SAP and Ariba
• Demonstrated ability to compile assimilate and organize both printed and electronic information
• Demonstrated ability to work both independently with little instruction or guidance and in a team environment

Minimum Education and Experience

Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination harassment or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy childbirth or related medical conditions; and for religious beliefs observances and practices.

Recruiter:

Dorthea Antoinette Hill

Email: