HR Operations Specialist II (Compensation & Operations)

Position Profile

Position: HR Operations Specialist II (Compensation & Operations)

Department: Talent Management

Reports To: Director of Benefits Compensation & TM Operations

FTE: 1.0

Days/Year: 260

Salary Schedule: Educational Support Professional Salary Schedule

(Non-School Based:Group C)

Paygrade: N24

FLSA Status: Non- Exempt

Why You Will Love Working Here

In Talent Management we aim to Engage Talent and Empower Students daily. We work hard and play hard and our laser focus is on supporting schools and departments. If you are passionate about students and love partnering with adults this position is for you! We would love to have you join our team in the position of HR Operations Specialist II (Compensation and Operations)!

Position Summary

The Human Resources Specialist II provides technical and operational support for district human resources programs and services. This role is responsible for maintaining employee records within HR systems supporting payroll and employment processes monitoring compliance requirements and providing responsive customer service to employees and departments. The HR Specialist II serves as a knowledgeable resource on HR procedures assists with resolving employee service requests and helps ensure that HR operations are executed accurately and efficiently in alignment with district policies and regulatory requirements. Through effective system management data integrity and collaborative support this position contributes to the smooth delivery of human resources services that support district staff and organizational operations.

The specific position of HR Operations Specialist Compensation and Operations performs specialized technical and administrative work supporting district compensation programs and related HR operations. The position is responsible for salary placement increment and experience credit processing salary schedule support work year calendar creation supplemental and additional pay administration overload and out-of-class compensation calculations stipend processing and reconciliation of compensation records. The role maintains employee records for Person of Interest assignments prepares required state reporting to the State of Colorado generates queries and organizes incentive payment data manages compensation communications and updates department web content. The position also provides operational backup support for position control and secondary support for timekeeping functions while ensuring accurate timely and compliant service delivery to employees departments and district leadership.

Essential Job Functions

HR Systems and Data Management

• Maintain employee records within district human resources information systems (HRIS) including entering updating and verifying employee data.
• Activate update and deactivate employee profiles organizational units schedules calendars and other system data as appropriate.
• Review system reports and logs to identify missing data inconsistencies or processing errors and coordinate corrections as needed.
• Collaborate with internal technical teams or vendors to resolve HR system issues or data transfer errors.

Payroll and Employment Processing

• Process and verify employment and assignment data used for payroll and time reporting.
• Generate reports and review employee work records to ensure accuracy of hours worked assignments and payroll-related data.
• Investigate discrepancies and coordinate corrections in accordance with established district procedures.
• Process payroll-related exceptions such as leave entries pay adjustments or assignment updates.
• Track extended assignments or employment changes to ensure appropriate pay rates or classifications are applied.

Compliance and Employment Records

• Maintain and monitor employee records to ensure compliance with district policies and applicable regulations.
• Track required certifications authorizations or employment documentation and notify employees of upcoming renewal or expiration dates.
• Update employee documentation within district systems and ensure records are accurate and complete.
• Process documentation related to employment verification reimbursements or compliance requirements as assigned.

Customer Service and Employee Support

• Respond to service requests emails and phone inquiries from employees supervisors and departments regarding HR processes and procedures.
• Provide guidance on district HR systems employment procedures and operational workflows.
• Investigate reported issues related to employment records system access or payroll information and coordinate resolution following established procedures.
• Maintain accurate documentation of employee inquiries concerns or service requests.

Training and Communication

• Provide procedural guidance and training to employees or departments on HR systems and processes.
• Communicate updates related to HR procedures system use or operational processes to staff as appropriate.
• Support efforts to ensure departments understand and follow established HR processes and requirements.

Administrative and Operational Support

• Maintain confidential employee records in accordance with district policies and privacy regulations.
• Assist with documentation and record preparation related to employment processes regulatory reporting or audits.
• Support the preparation of operational reports data summaries and documentation related to HR programs and services.
• Perform additional duties as assigned to support human resources operations and district priorities.

Knowledge Skills and Abilities

Knowledge of

• Human resources operations procedures and employment practices.
• HR information systems and data management processes.
• Payroll support procedures and employment recordkeeping practices.
• Applicable local state and federal employment regulations relevant to HR operations.
• Confidential records management and data privacy practices.

Skills in

• Data entry accuracy and HR systems management.
• Reviewing records and reports to identify discrepancies and ensure accuracy.
• Customer service and professional communication with employees and supervisors.
• Organization and time management to manage multiple tasks and deadlines.
• Problem-solving and issue resolution related to HR processes or systems.
• Using standard office software HR systems and communication tools.

Ability to

• Maintain accurate and confidential employee records.
• Interpret and apply HR policies procedures and guidelines.
• Investigate and resolve operational issues related to HR processes.
• Provide guidance and support to employees and departments.
• Work independently while contributing to a collaborative team environment.
• Adapt to changing priorities and operational needs.

Qualifications

Minimum Qualifications

• Associates degree in human resources business administration public administration or a related field or equivalent combination of education and experience.
• Three (3) years of progressively responsible administrative or operational experience supporting human resources payroll staffing or related functions.
• Experience using HR systems databases or operational data systems.

Preferred Qualifications

• Bachelors degree in human resources business administration or a related field.
• Experience working in a public sector or K12 educational environment.
• Professional certification such as SHRM-CP PHR or equivalent.

Working Conditions & Physical Demands

Work is primarily sedentary with periods of light activity. Essential functions may include walking or standing for extended periods; traveling to district schools and facilities; lifting and carrying materials up to 20 pounds; climbing stairs; bending; reaching; handling objects; and operating a computer and standard office equipment. The role requires effective communication and the ability to receive and process information through normal or aided vision hearing or other assisted means.

Work is performed in a professional office setting with frequent meetings presentations and collaborative work sessions as well as occasional evening or extended-hour commitments. Duties may be performed with or without reasonable accommodation.

Join Our Team!

Join Colorado Springs School District 11 as aCoordinatorand help ensure our systems programs and people thrive. Your leadership attention to detail and commitment to excellence will strengthen the foundation that supports every classroom every school and every student in D11.

EQUAL EMPLOYMENT OPPORTUNITY

Required Experience:

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