BAS Project Coordinator

We offer complete single-source facility solutions. Our offerings include commercial MEP solutions sheet metal construction preventive maintenance and service building automation energy management and more.

Air Systems is looking for a Project Coordinator to join ourBuilding Automation Systems (BAS) team. This is a full-time position reporting to the Operations Manager. This position is responsible for assisting project teams in executing the project per contractual obligations as well as customer requirements while maintaining customer and project relationships.

#airsys

• Support the administrative team in processing job booking requests.
• Maintain CRM project management or ERP system records
• Support internal initiatives and process improvement efforts
• Assist in scheduling both sales & field turnover meetings.
• Assemble booking packages including contracts/POs for approval.
• Maintain log for project RFIs and change orders.
• Maintain server file structure including Microsoft Teams channel.
• Communicate with peer project coordinator when appropriate to facilitate communications and project deadlines.
• Maintain plan & spec tracker including bid requests from GC/MC
• Assist sales with project bookings and change orders in Salesforce once job number is available.
• Generate monthly billing logs and submit billings via ERP.
• Request certificates of insurance (COI) from San Jose.

• Minimum 2-5 Years of office environment working experience as an administrative assistance or similar duties
• Construction administration or coordination experience is preferred
• Strong knowledge of MS Office Teams including MS Windows Excel and Power Point
• Basic accounting skills is desirable
• Strong verbal and written skills
• Experience in construction industry highly desirable
• Excellent teamwork problem solving interpersonal organization and customer relations skills
• Detail orientation is required
• Ability to interact effectively and extensively with Air Systems customers and co-workers
• Ability to respond to common inquiries complaints from customer and handle conflict
• Ability to understand empathetically the issues and perceptions others have and to creatively and successfully work through these issues to achieve a successful outcome and customer and employee satisfaction
• Ability to handle and prioritize multiple tasks and work in a fast-paced environment
• Creative use of skills and resources to get the job done and have a strong awareness of Air Systems culture and the culture of the industry in which we work

• Comprehensive health coverage (medical dental vision prescription).
• Telehealth access and HSA/FSA options.
• Employer-paid Life Accident and Disability Insurance: 1.5 times your salary.
• Generous paid time off with increases each year 10 paid holidays.
• On-site employee gym and EV plugs and/or bike commuter benefits.
• Opportunities for professional growth through educational assistance and career development programs.
• A flexible work environment and culture that prioritizes team collaboration work-life balance and personal well-being.

Why Air Systems

At Air Systems we believe in fostering an environment of growth integrity and respect. We take pride in being an employer that values safety teamwork and a commitment to excellence. OurStandards of Successreflect the values we uphold in every project:

• Safety First: We care about the safety and well-being of our employees partners and clients.
• Teamwork: We work together with respect integrity and a shared commitment to excellence.
• Innovation & Growth: Were always looking for better ways to do thingsand we encourage creativity and continuous improvement.

Competitive Salary

$33.65 - $38.46 per hour based on experience.

Please review our Affirmative Action Policy.

Benefits: We are committed to providing employees with a comprehensive benefits package which includes medical dental and vision coverage along with health savings and flexible spending accounts life insurance disability a 401(k) Savings Plan College Coach and employee assistance program.

At Air Systems we respect your privacy and protect your personal information. The data you provide during the application process will be used solely for recruitment purposes and kept confidential. We do not share your information with third parties except as required by law or with your consent.