Facilities Specialist Shockwave Medical

At Johnson & Johnsonwe believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented treated and curedwhere treatments are smarter and less invasive andsolutions are our expertise in Innovative Medicine and MedTech we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for more at

As guided by Our Credo Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson we respect the diversity and dignity of our employees and recognize their merit.

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Johnson & Johnson is hiring for aFacilities Specialist Shockwave Medical to join our team located in Santa Clara CA.

Fueled by innovation at the intersection of biology and technology were developing the next generation of smarter less invasive more personalized treatments. Ready to join a team thats pioneering the development and commercialization of Intravascular Lithotripsy (IVL) to treat complex calcified cardiovascular disease. Our Shockwave Medical portfolio aims to establish a new standard of care for medical device treatment of atherosclerotic cardiovascular disease through its differentiated and proprietary local delivery of sonic pressure waves for the treatment of calcified plaque.

Position Overview

The Facilities Specialist oversees maintenance and workplace services for our Santa Clara CA facility. This role coordinates facilities vendors and supports day-to-day facilities operations and projects.

Essential Job Functions

• Identify opportunities to improve facilities systems and processes including workflow improvements integrations custom reporting and information sharing.

• Administer the work order system by ensuring correct categorization and classification; routing work orders to internal teams and external vendors; reassigning or redirecting requests as needed; and producing summary reports and closeouts for reactive and preventative work.

• Audit the work order system preventative maintenance programs and labor utilization on an on-going basis; recommend corrective actions as needed.

• Monitors open requests backlog status and employee inquires; provide updates to managers as needed.

• Support the facilities management team by coordinating vendors for special projects and managing day-to-day vendor activities and site operations as needed.

• Maintain and organize facilities documentation (service manuals facility plans/maps as-built drawings and manage the systems where these records are stored.

• Onboard track and manage new vendors as needed.

• Supports management and staff with purchase order creation and tracking as needed.

• Proactively identify cost-saving opportunities and communicate recommendations to the facilities management team

• Support Facility and EH&S audit requests including documentation collection coordination and follow up actions.

• Coordinate and help resolve issues related to building services including janitorial breakrooms and coffee services parking badging new hire onboarding space planning interior/exterior furnishings EV charging and metrics reporting.

• Collaborate to solve problems and handle unexpected situations professionally with a service oriented approach.

• Review maintain and help enforce applicable Service Level Agreements (SLAs).

• Ensure timely follow-up and communication with internal customers.

• Provide necessary information to vendors facilities staff and service providers to ensure coordinated execution of work with minimal disruption to site operations.

• Maintain accurate up-to-date database records (contacts contracts vendors landlords emergency files etc.).

Requirements

• Bachelors degree preferred or equivalent experience

• 5 years of work experience in facilities

• Experience as a work order administrator

• Experience in vendor management and daily operations

• Strong knowledge of facilities management operations

• Familiarity with office equipment & security systems

• Ability to learn new systems quickly

• Strong written and verbal communication skills

• Ability to work in a fast-paced environment while managing multiple priorities

• Ability to work independently and/or as part of a team with flexibility to adapt to changing requirements

An internal pre-identified candidate for consideration has been identified. However all applications will be considered.

Additional Information

Subject to the terms of their respective plans employees are eligible to participate in the Companys consolidated retirement plan (pension) and savings plan (401(k)).

This position is eligible to participate in the Companys long-term incentive program.

Subject to the terms of their respective policies and date of hire employees are eligible for the following time off benefits:

• Vacation 120 hours per calendar year

• Sick time - 40 hours per calendar year

• Holiday pay including Floating Holidays 13 days per calendar year

• Work Personal and Family Time - up to 40 hours per calendar year

• Parental Leave 480 hours within one year of the birth/adoption/foster care of a child

• Bereavement Leave 240 hours for an immediate family member: 40 hours for an extended family member per calendar year

• Caregiver Leave 80 hours in a 52-week rolling period10 days

• Volunteer Leave 32 hours per calendar year

• Military Spouse Time-Off 80 hours per calendar year

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