AP Specialist

Job Title: Accounts Payable Specialist (Direct Hire)

Location: Florence KY 41042 (Hybrid)

• Requires regular in-person work
• Candidates must live within commuting distance
• No relocation assistance provided

Employment Type: Full-Time (Direct Hire)

Salary Range: $52000 $65000 annually
Schedule: Monday through Friday 8:00am to 5:00pm EST - Monday & Friday Work from Home

Job Summary

The Accounts Payable Specialist is responsible for the timely and accurate processing of third-party and intercompany invoices. This role also includes statement audits discrepancy resolution and maintaining accurate financial records across multiple payables accounts.

Key Responsibilities

• Process vendor invoices accurately by verifying details resolving discrepancies and entering data into the system
• Organize and prepare documents for imaging and filing in accordance with company procedures
• Review and process check and refund requests ensuring proper documentation and audit compliance
• Ensure all payments align with company payment terms and compliance standards
• Respond to inquiries via phone email and in-person; conduct research and provide timely resolutions
• Analyze vendor accounts monitor credit balances and request refunds when applicable
• Demonstrate knowledge of W-9 and 1099 processes for accurate tax reporting
• Manage incoming/outgoing mail and maintain record retention files
• Support special projects and additional assigned tasks
• Maintain confidentiality of sensitive financial information
• Collaborate effectively with internal teams and external partners
• Utilize word processing and spreadsheet tools efficiently
• Identify issues and apply problem-solving skills to resolve them

Minimum Qualifications & Experience

• Minimum 3 years of Accounts Payable experience preferred
• Associates or Bachelors degree in Accounting preferred
• Experience with Oracle Financial Systems and BPCS (AS400) preferred

Required Skills & Competencies

• Strong analytical and problem-solving abilities
• Sound decision-making skills with attention to detail
• Ability to work independently and in a team environment
• Project management and mentoring capabilities
• Excellent verbal and written communication skills
• Customer-service oriented mindset
• Understanding of business operations and cross-functional impact
• Familiarity with QHSE management principles