Administrative Assistant II

Job Summary

Under general direction the Administrative Assistant II will provide administrative support to multiple departments throughout the business unit. Duties include supporting day-to-day operations such as receptionist administration and data this role the incumbent will demonstrate consistent reliable and accurate attention to detail ability to multi-task and work well under pressure with changing addition display excellent organizational and time management skills and the ability to interact with individuals at all levels of the organization.

Responsibilities

• Welcome on-site visitors determine nature of business and announce visitors to appropriate personnel. If applicable ensure AFL host adheres to the guidelines for foreign visitors.
• Administrative Support: provides essential administrative coordination including answering incoming calls and directing inquiries; managing and ordering office and kitchen supplies and other items as needed; conference room delegation and preparation for meetings; catering orders for training and meetings and other administrative duties as needed
• Maintain the visitor log and create visitor badges; this includes check-in/check-out of loaned badges
• Recording Keeping and Data Entry: including but not limited to repair orders costing and cycle count; create and distribute daily reports to applicable individuals
• Scheduling and Coordination: involved in coordinating plant tours working with the HR Business Partner for plant events meetings and timelines ensuring all departments are aligned and informed; use of the company software Navori to update the plant monitors for 112HL and 110HL
• Support for New Hires: may require assistance with onboarding; work with HR and staffing services to help integrate new employees into the plant operations; work with HR/Management to coordinate plant office layouts to ensure proper alignment of teams within designated neighborhoods.
• Must be able to lift 25lbs
• Adhere to and promote the environmental health & safety policies of AFL
• Ensure office organization to maintain a professional office appearance
• Perform other duties as requested directed or assigned

Personal Qualities

• Attention to detail
• Possess excellent collaboration skills to ensure good working relationships within the business unit
• Ability to think outside the box and make suggestions for improvements with processes and procedures
• Organization skills to manage multiple tasks and maintain an organized workspace
• Strong verbal and written communication skills to interact effectively with various stakeholders
• Ability to address issues proactively and find solutions to administrative challenges

Qualifications

• 2 - 3 years business or general office administrative experience
• Customer service and data entry experience
• Excellent verbal and written communication skills
• Proficiency with MS Office Oracle and Agiloft
• Well organized and detail oriented. Effectively manage and prioritize multiple tasks or requests in a fast-paced environment.
• Accurate and prompt processing of tasks and transactions
• Excellent problem solver
• Fast learner

Working Conditions

• General office setting. Incumbent may be required to enter the production and/or shipping/receiving areas on occasion.

Minimum Education

• High School Diploma Associates Degree
• Business or related discipline preferred

Required Experience:

Junior IC