HR & Administrative Assistant

External Posting Notice - Canada Summer Jobs Program

Title: HR & Administrative Assistant

Department: Finance & Operations

Status: Full-time 8-week term

Immediate Supervisor: Deputy Director Human Resources

Compensation: $23.40/hour

Application Deadline: May 3 2026

Vacancy Type: Current opening - Summer Position

Oxfam Canada is an affiliate of the internationalOxfam Confederationnetworked in over 85 countries as part of a global movement for change. Our mission is to build lasting solutions to poverty and injustice with a focus on improving the lives and promoting the rights of women and girls. We work directly with communities partners and womens rights organizations to challenge the systems that perpetuate inequality and keep people poor. Together we seek to influence those in power to ensure that women trapped in poverty have a say in the critical decisions that affect them their families and entire communities. Thats why we believe that ending global poverty begins with womens rights.

If you advocate for gender equality are passionate about womens rights and share our values of Equality Empowerment Solidarity Inclusiveness Accountability and Courage we want you on our team!

SCOPE OF POSITION:

Reporting to the Deputy Director HR the HR Administrative Assistant supports the HR Unit by managing administrative tasks maintaining accurate records and assisting with general HR operations while ensuring efficiency and compliance with organizational policies. The role also provides general administrative support to the Finance and Operations departments as needed.

MAJOR RESPONSIBILITIES: (This is not an exhaustive list of duties to be performed)

• Provide administrative support to the HR team as needed.
• Assist with maintaining record management
• Support Finance and Operations departments with general administrative tasks.
• Support HR team with processes improvements

• Assists the Deputy Director Human Resources with ad hoc projects
• Schedule meetings prepare meeting materials and assist with coordinating team events or training sessions;

• Provide general support to the Finance & Operations department as needed;

• Maintain data and files for department projects and contracts;

• Support small projects or process improvement initiatives as assigned;
• Other general office administrative tasks or office duties as required.

REQUIRED KNOWLEDGE EXPERIENCE & COMPETENCIES:

• Currently pursuing degree in relevant field of study (such as Business Human Resources Management) or equivalent education and experience;
• Minimum of 1 year of experience working within an office environment;
• Basic knowledge of document management filing systems and data entry;
• Understanding of confidentiality and proper handling of sensitive information
• Able to work independently as well as effectively in a team setting;
• Adaptable flexible able to deal with a wide range of conflicting needs;
• Knowledge of administrative practices and procedures including proficiency with word processing spreadsheet database email and the internet;
• Commitment to global justice womens rights gender equality and social change;
• Willingness to sign and abide by the Oxfam Code of Conduct.

**MUST be eligible to work in Canada *

**This position is funded by the Government of Canada through the Canada Summer Jobs program. Candidates must be between the ages of 15 and 30 be a Canadian citizen permanent resident or person to whom refugee protection has been conferred and have a valid SIN Number. Please be advised that international students and persons who are here in Canada on a work youth or visitor visa/permit are not eligible for the program. **

We recognize that structural barriers shape experiences and job qualifications.If you dont see yourself reflected in every job requirement listed in the posting above we still encourage you to apply!

As an organization and as individuals we stand against all systems of oppression violence and hate. We stand for justice equity diversity inclusion (JEDI) and decolonization within our organization and society at large guided by ourAnti-Racism and Anti-Oppression Principles (ARAO) ourFeminist Principles and oursix core values:Equality Empowerment Solidarity Inclusiveness Accountability and Courage.OurStrategic Framework 2021-2025has a commitment to grow as a feminist diverse and inclusive organization. To that end we have created anAnti-Racism JEDI and Decolonization Strategy 2023-2025with a vision to become a more just inclusive and equitable organization unbound by the oppressive systems of racism white supremacy patriarchy and the legacy of colonialism that have fueled global poverty and inequality.

We prioritize creating a compassionate inclusive workplace where everyone feels valued and connected. For all summer student positions priority will be given to candidates from designated employment equity groups including but not limited to: Indigenous youth members of racialized communities women and persons with disabilities.

If you require adaptive measures during any stage of the recruitment process please notify us ator. We are committed to providing accommodations to meet your Canada has an accommodation policy for persons with disabilities. The job posting is available in alternate formats.

At Oxfam Canada we are committed to fair transparent and human-centered recruitment and selection practices. We do not use artificial intelligence (AI) in any stage of our recruitment or selection processes currently. All decisions are made by trained human personnel.

Important Note:Offers of employment are conditional upon signing our code of conduct satisfactory references and any required screening checks. At Oxfam Canada we place a high priority on ensuring that only individuals who share and demonstrate our values join our team.

For additional career opportunities visit Please note that we do not offer internships or overseas volunteer placements.

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We thank all those who apply however only those selected for an interview will be contacted.

Required Experience:

Junior IC